Team AssistantNew

Pure Source Recruitment; Brisbane; On-site; AUD 52,000 - 68,000; Full time

Job summary

Pure Source Recruitment is seeking an organised administrator to support the Estimating team. This varied role combines office administration, coordination and front-of-house tasks to keep the office running smoothly and help the team deliver its best work.

You’ll own a range of admin tasks, liaise with subcontractors and suppliers, manage reception, coordinate rooms and deliveries, and contribute to a welcoming, well–run workspace.

Qualifications

• Experience in administration, office support or coordination in a busy team.
• Strong organisation and attention to detail with deadlines.
• Confident communicator and able to build relationships at all levels.
• Proactive, ownership mindset and able to follow through to completion.
• Hands-on, practical attitude and willing to support the wider team.
• Friendly, professional front-of-house and reception skills.

Responsibilities

• Provide administration and coordination support to the Estimating team and wider business, keeping day-to-day activities organised and on track.
• Contact subcontractors and suppliers to invite them to price upcoming projects, issue RFQs and follow up on pricing.
• Maintain accurate records, enter data and assist with document preparation and other admin tasks.
• Build and maintain relationships with subcontractors, suppliers and other contacts in the building industry.
• Manage reception duties, including greeting visitors, answering calls and handling enquiries.
• Coordinate meeting rooms, deliveries, couriers, office supplies and facilities.
• Assist with day-to-day office running and keep the team equipped to perform.
• Support other administrative tasks across the business as needed.

Skills

Administration experience

Organisational skills

Communication skills

Proactive attitude

Front-of-house

Team collaboration

Relationship building

Attention to deadlines

Job description

About the role

This is a varied administration role where you’ll play an important part in keeping the office running smoothly and providing valuable support to the Estimating team. Combining general office administration, coordination and front-of-house responsibilities, this position will suit someone who enjoys being organised, keeping things on track and helping a team deliver its best work.

You’ll take ownership of a range of administrative tasks, build relationships with subcontractors and suppliers, and ensure the office remains a welcoming and well-organised environment.

Duties and Responsibilities

• Provide administration and coordination support to the Estimating team and wider business, helping keep day-to-day activities organised and on track
• Contact subcontractors and suppliers to invite them to price upcoming projects, issuing requests for quotes and following up to ensure pricing is received within required timeframes
• Maintain accurate records, enter data and assist with document preparation and other general administrative tasks
• Build and maintain relationships with subcontractors, suppliers and other contacts across the building and construction industry
• Manage reception duties, including welcoming visitors, answering incoming calls and responding to general enquiries
• Coordinate meeting rooms, deliveries, couriers, office supplies and other office facilities
• Assist with the day-to-day running of the office, taking a proactive approach to keeping things organised and ensuring the team has what it needs
• Pitch in with other administrative tasks and provide support where needed across the business

Skills and Experience

• Previous experience in an administration, office support or coordination role, ideally within a busy team environment
• Strong organisational skills and attention to detail, with the ability to manage competing priorities and keep on top of deadlines
• Confident communication skills and the ability to build positive working relationships with people at all levels
• A proactive approach to your work, with the initiative to take ownership of tasks and follow things through to completion
• A practical, hands-on attitude and a willingness to pitch in and support the wider team
• A friendly and professional manner, with the confidence to manage front-of-house responsibilities when required
• A team-focused approach, with a genuine appreciation for open communication, honesty and collaboration
• Experience in the building or construction industry would be advantageous, but is not essential

Benefits and Culture

This organisation has a culture that is built on trust and transparency. You will enjoy working for a team of people who are not only passionate about producing quality work but also committed to the wellbeing of their people. In addition, there are other benefits which include a commitment to diversity, professional development opportunities, an active social calendar and lots more.

About the Company

We have been fortunate to have a very long standing relationship with this company who are a long established project delivery firm. They are atrue multi-disciplinary, award-winning team who have strong values that they live and breathe by.