Administration Assistant

Heavy Equipment Maintenance; Gladstone Regional; On-site; AUD 34,000 - 44,000; Part time

Job summary

Heavy Equipment Maintenance in Gladstone QLD is seeking a reliable Casual Administration Assistant to support our busy workshop and day-to-day office operations. You will handle phones, emails, basic invoicing, and enter job information to keep workshop workflow efficient.

Ideal candidates are reliable, organized and comfortable working with customers, suppliers and staff. Prior admin experience or experience in a mechanical environment is valued; Xero familiarity is a plus but not essential.

Qualifications

• Administration experience preferred with ability to manage office tasks.
• Experience in a mechanical/workshop environment highly regarded.
• Comfortable using computers and learning new systems.
• Ability to prioritise tasks in a busy workshop setting.
• Familiarity with Xero beneficial but not essential.

Responsibilities

• Answering phones and responding to general enquiries.
• Managing emails and passing information to the appropriate person.
• Preparing basic invoices and entering job information.
• Filing and maintaining office records.
• Processing and organizing workshop paperwork.
• Following up on paperwork with staff and customers.
• Entering supplier invoices and organizing accounts paperwork.
• Assisting with purchase orders.
• General office support for the workshop team.

Skills

Customer service

Data entry

Organisational skills

Independent work

Computer literacy

Tools

Xero

Job description

Heavy Equipment Maintenance – Gladstone QLD

Heavy Equipment Maintenance is seeking a reliable and organised Casual Administration Assistant to support our busy workshop and day-to-day office operations.

Key responsibilities

Answering phones and responding to general enquiries

Managing emails and passing information on to the appropriate person

Preparing basic invoices and entering job information

Filing and maintaining office records

Processing and organizing workshop paperwork

Following up on paperwork with staff and customers

Entering supplier invoices and organizing accounts paperwork

Assisting with purchase orders

General office support for the workshop team

About you

Reliable, friendly and organized

Confident using computers and learning new systems

Comfortable speaking with customers, suppliers and workshop staff

Able to work independently

Accurate with data entry and paperwork

Able to prioritize tasks in a busy workshop environment

Previous administration experience would be an advantage

Previous experience working in a mechanical, workshop or similar environment would be highly regarded

Experience with Xero would be beneficial but is not essential