Office, Workshop Administrator

HEQ Services; Toowoomba Regional; On-site; AUD 65,000 - 90,000; Full time

Job summary

HEQ Services Pty Ltd is seeking an organised Office, Workshop & Fleet Administrator to join our Toowoomba team. This role combines reception, administration, invoicing, purchasing, staff administration and fleet coordination to keep day-to-day operations running efficiently.

You will work with management, workshop and field staff across Queensland and northern NSW, handling orders, invoicing, records and fleet maintenance while supporting multiple teams in a dynamic environment.

Qualifications

• Experience with invoicing, purchase orders, fleet or workshop administration.
• Confident using Microsoft Office and general business systems.
• Experience in an engineering, trade, construction, mining or similar environment would be advantageous.

Responsibilities

• Reception, phone, email and customer enquiries handling
• General administration, data entry, filing and record keeping
• Staff onboarding, inductions, licences, tickets and training records
• Purchase orders, supplier invoices and workshop purchasing
• Workshop and field job administration, costing and invoicing
• Ordering and managing parts, consumables and stock
• Timesheet and employee record administration
• Fleet servicing, repairs, maintenance and compliance records
• Liaising with customers, suppliers, employees and service providers
• Providing general support to management, workshop and field teams

Job description

We are seeking an organised and proactive Office, Workshop & Fleet Administrator to join our Toowoomba team. This varied role combines general administration, reception, workshop support, invoicing, purchasing, staff administration and fleet coordination. You will work closely with management, workshop and field employees to keep day-to-day operations running efficiently.

Key responsibilities

• Reception, phone, email and customer enquiries
• General administration, data entry, filing and record keeping
• Staff onboarding, inductions, licences, tickets and training records
• Purchase orders, supplier invoices and workshop purchasing
• Workshop and field job administration, costing and invoicing
• Ordering and managing parts, consumables and stock
• Timesheet and employee record administration
• Fleet servicing, repairs, maintenance and compliance records
• Liaising with customers, suppliers, employees and service providers
• Providing general support to management, workshop and field teams

About you

• Strong administration and organisational skills
• Excellent attention to detail
• Ability to manage multiple priorities
• Experience with invoicing, purchase orders, fleet or workshop administration
• Confidence using Microsoft Office and general business systems
• Experience in an engineering, trade, construction, mining or similar environment would be advantageous

About us

HEQ Services Pty Ltd is a family-owned and operated company servicing the mining, coal seam gas and renewable energy sectors across Queensland and northern New South Wales.