Administration Assistant

Jenmick Gear Cutting & Engineering; Gladstone Regional; On-site; AUD 55,000 - 75,000; Full time

Job summary

Jenmick Gear Cutting & Engineering in Gladstone QLD is seeking an administration and data entry professional to process paperwork, maintain accurate records, and respond to phone and email enquiries. You will file, scan and manage documents, assist with orders, create job cards and invoicing.

This busy role requires attention to detail, good communication, and the ability to multitask in a team environment while supporting WH&S compliance and office services.

Qualifications

• 3–5 years of experience in a similar role.
• Strong attention to detail and organisation skills.
• Excellent communication skills, verbal and written.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Processing paperwork and maintaining accurate records.
• Responding to phone and email enquiries.
• Filing, scanning, and document management.
• Assisting with orders, creating job cards, invoicing and other administrative tasks.
• Liaising with internal teams, customers and suppliers.
• Maintaining accurate registers, records and administrative systems.
• Managing shared inboxes and coordinating general correspondence in a timely and professional manner.
• Supporting WHS compliance, documentation and workplace requirements.
• Providing general accounts administration, including processing invoices.
• Coordinating facilities, maintenance, couriers and other essential office services.

Skills

Communication

Attention to detail

Organisation

Multitasking

Team player

Education

Certificate in Business Administration

Tools

Microsoft Office

Outlook

Excel

Job description

Jenmick Gear Cutting & Engineering – Gladstone QLD

General administration and data entry role involving processing paperwork, maintaining accurate records, and responding to phone and email enquiries. You will be responsible for filing, scanning, and document management, assisting with orders, creating job cards, invoicing and other administrative tasks.

Key responsibilities

• Processing paperwork and maintaining accurate records
• Responding to phone and email enquiries
• Filing, scanning, and document management
• Assisting with orders, creating job cards, invoicing and other administrative tasks
• Liaising with internal teams, customers and suppliers
• Maintaining accurate registers, records and administrative systems
• Managing shared inboxes and coordinating general correspondence in a timely and professional manner
• Supporting WH&S compliance, documentation and workplace requirements
• Providing general accounts administration, including processing invoices
• Coordinating facilities, maintenance, couriers and other essential office services

About you

• Previous administration experience
• 3 – 5 Years experience in a similar role
• Strong attention to detail and organisation skills
• Reliable, approachable and happy to work as part of a team
• Comfortable working in a busy environment
• Excellent communication skills, verbally and written
• Ability to multitask and prioritise workload effectively
• Professional, well-mannered, and able to represent the company positively
• Proficient in Microsoft Office - Word, Excel, Outlook
• Certificate in Business Administration highly regarded