Reception & Administration Assistant

Premier Fire Pty Ltd; City of Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

Premier Services Group in Brisbane is seeking a friendly and capable Reception & Admin Assistant to join our team. The role focuses on front desk inquiries, administration, and coordinating office tasks with a flexible schedule.

Ideal candidates have solid administration or reception experience and can work independently or in a small team, with a willingness to adapt hours around commitments while the organisation provides a full-time base salary.

Qualifications

• Solid experience in Administration or Reception.
• Strong proficiency in Microsoft Office Suite.
• Excellent attention to detail.
• Ability to work in a team or autonomously as required.

Responsibilities

• Answering incoming calls and directing to appropriate staff member.
• Managing front counter enquiries and deliveries.
• Ordering stationery, logbooks, uniforms and office amenities.
• Providing administration support for the Departments & Branch Manager.
• Assisting in the preparation of quotations, job files and folder structures, certificates, and other related documentation.
• Data entry and assisting in routine weekly and monthly reconciliation.
• Liaising with clients and company technicians via email and phone.
• Liaising with support services including cleaners, waste collection, and various others.
• Updating and maintaining files and systems.
• Learning and using new software as required to perform the job role.

Skills

Reception experience

Administration

Microsoft Office Suite

Attention to detail

Teamwork / autonomous

Tools

Microsoft Office

Job description

Premier Services Group are a National award-winning multidisciplinary building services Company specialising in Fire Protection, HVAC & Electrical.

Our Brisbane office is looking for a friendly & competent Reception & Admin Assistant to join our team. We’re looking for an experienced and capable candidate to join our team — but we know that great people don’t always fit the traditional 9–5.

This role would suit someone who has solid experience in Administration or Reception but is looking for greater flexibility around their hours. Perhaps you’re returning to work after parental leave, studying, managing school hours, or simply looking for a role that fits better around your life.

For the right person, we’re able to work with you to structure your hours around your availability and commitments, while offering a full-time base salary.

We’re particularly interested in hearing from candidates who:

• Have previous experience in a similar role
• Can work independently and bring a strong level of capability to the position

This is an administration and reception position supporting the Departments & Branch Manager and the wider office team. You will be the first point of contact for incoming calls and front counter enquiries, managing administrative tasks, client communications, and office operations.

Key responsibilities

• Answering incoming calls and directing to appropriate staff member
• Managing front counter enquiries and deliveries
• Ordering stationery, logbooks, uniforms and office amenities
• Providing administration support for the Departments & Branch Manager
• Assisting in the preparation of quotations, job files and folder structures, certificates, and other related documentation
• Data entry and assisting in routine weekly and monthly reconciliation
• Liaising with clients and company technicians via email and phone
• Liaising with support services including cleaners, waste collection, and various others
• Updating and maintaining files and systems
• Learning and using new software as required to perform the job role

About you

• Previous administration or reception experience
• Strong proficiency in Microsoft Office Suite
• Excellent attention to detail
• Ability to work well in a team environment and/or autonomously when required
• Strong verbal and written communication skills