Administrative Coordinator - Data Entry & Invoicing

Jenmick Gear Cutting & Engineering; Gladstone Regional; On-site; AUD 55,000 - 75,000; Full time

Job summary

Jenmick Gear Cutting & Engineering in Gladstone QLD is seeking an administration and data entry professional to process paperwork, maintain accurate records, and respond to phone and email enquiries. You will file, scan and manage documents, assist with orders, create job cards and invoicing.

This busy role requires attention to detail, good communication, and the ability to multitask in a team environment while supporting WH&S compliance and office services.

Qualifications

• 3–5 years of experience in a similar role.
• Strong attention to detail and organisation skills.
• Excellent communication skills, verbal and written.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Processing paperwork and maintaining accurate records.
• Responding to phone and email enquiries.
• Filing, scanning, and document management.
• Assisting with orders, creating job cards, invoicing and other administrative tasks.
• Liaising with internal teams, customers and suppliers.
• Maintaining accurate registers, records and administrative systems.
• Managing shared inboxes and coordinating general correspondence in a timely and professional manner.
• Supporting WHS compliance, documentation and workplace requirements.
• Providing general accounts administration, including processing invoices.
• Coordinating facilities, maintenance, couriers and other essential office services.

Skills

Communication

Attention to detail

Organisation

Multitasking

Team player

Education

Certificate in Business Administration

Tools

Microsoft Office

Outlook

Excel

Job description

Jenmick Gear Cutting & Engineering in Gladstone QLD is seeking an administration and data entry professional to process paperwork, maintain accurate records, and respond to phone and email enquiries. You will file, scan and manage documents, assist with orders, create job cards and invoicing.

This busy role requires attention to detail, good communication, and the ability to multitask in a team environment while supporting WH&S compliance and office services.