Administration Coordinator

North West Queensland; Mount Isa City; On-site; AUD 60,000 - 85,000; Full time

Job summary

MCA Engineering in Mount Isa is seeking an experienced Administration Coordinator to support our operations team. You will manage day-to-day office functions, coordinate travel and accommodation, and provide high-level administrative support across project teams in a busy mining and industrial environment.

The ideal candidate has at least 3 years’ administration or project support experience, excellent Microsoft Office skills, and the ability to work independently with minimal supervision in a

Qualifications

• Minimum 3 years' experience in a busy administration, office coordination or project administration role
• Experience supporting operational, mining, construction or industrial teams is highly regarded
• Experience processing high-volume data with exceptional accuracy
• Experience coordinating travel and accommodation bookings
• Experience using SimPRO or similar job management systems is highly desirable
• Current driver’s licence with the ability to operate a manual vehicle
• This is hands-on administration in a fast-paced environment, not a receptionist role

Responsibilities

• Provide administrative support to project teams and management
• Process high-volume timesheet data accurately for payroll preparation
• Coordinate travel, accommodation and site mobilisation requirements
• Maintain accurate electronic records
• Prepare reports and documentation using Microsoft Office
• Utilise multiple systems and internal software including SimPRO & Ideagen
• Order office supplies and assist with purchasing requirements
• Answer and direct incoming phone calls professionally
• Assist with onboarding documentation and general office coordination

Skills

Organisational skills

Attention to detail

Communication skills

Ability to work independently

Time management

Tools

Microsoft Office (Outlook, Word, Excel)

SimPRO

Job description

Job Description

We are seeking a highly organised and experienced Administration Coordinator to support our growing operations in Mount Isa. This role is suited to someone who can confidently manage competing priorities, work with minimal supervision and provide high-level administrative support to a busy operational team.

You'll be responsible for ensuring the smooth day-to-day running of the office while supporting project teams, supervisors and management across a broad range of administrative functions.

Your Responsibilities

• Provide administrative support to project teams and management
• Process high-volume timesheet data accurately for payroll preparation
• Coordinate travel, accommodation and site mobilisation requirements
• Maintain accurate electronic records
• Prepare reports, spreadsheets and documentation using Microsoft Office
• Utilise multiple systems and internal software efficiently, including SimPRO & Ideagen (full training will be supplied)
• Order office supplies and assist with purchasing requirements
• Collect parts, company vehicles and complete errands as required (manual driver's licence essential)
• Assist with onboarding documentation and general office coordination
• Provide support across a range of operational and administrative tasks
• Answer and direct incoming phone calls from employees and clients professionally where required

About the Employer

MCA Engineering delivers innovative solutions and expert advice to the minerals and construction sectors across Australia. We work across mining, industrial and construction projects and are known for our strong safety focus, quality standards and experienced team.

About the Candidate

• Minimum 3 years' experience in a busy administration, office coordination or project administration role
• Previous experience supporting operational, mining, construction or industrial teams will be highly regarded
• Strong proficiency in Microsoft Office, particularly Outlook, Word and Excel
• Experience processing high-volume data with exceptional accuracy
• Experience coordinating travel and accommodation bookings
• Experience using SimPRO or similar job management systems is highly desirable
• Previous payroll or timesheet data entry experience is highly regarded
• Excellent organisational and time management skills with the ability to manage competing priorities
• Strong written and verbal communication skills with the confidence to liaise with employees, clients and suppliers
• Ability to work independently with minimal supervision
• Current driver's licence with the ability to operate a manual vehicle
• This is not a receptionist role this is a hands on administration role where no two days are the same the work is variable and fast paced, If you're an experienced administrator who enjoys working in a fast-paced environment and takes pride in keeping operations running smoothly, we'd love to hear from you.

Work Environment

National

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Admin Jobs

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Queensland

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