Business Administration Assistant

WATMAR; Perth; On-site; AUD 40,000 - 60,000; Part time

Job summary

Watmar Engineering is seeking an organised and reliable Business Administration Assistant to join our team on a permanent part-time basis. This is a varied, hands-on role providing administrative support across the business including general administration, accounts, operations, purchasing and HSEQ.

As a small team, we work closely together and cross-train across key business functions. Training will be provided; prior administration experience is advantageous but not essential.

Qualifications

• Experience in administration is advantageous but not essential.
• Familiarity with MYOB or similar accounting software is beneficial.
• Ability to manage multiple tasks and priorities.
• Strong written and verbal communication skills.

Responsibilities

• Document preparation, formatting, scanning, filing and data entry.
• Maintaining databases, registers, records and electronic filing systems.
• Assisting with accounts payable and accounts receivable administration.
• Processing supplier invoices, expenses and supporting documentation.
• Raising, tracking and receipting purchase orders.
• Liaising with suppliers and assisting with purchasing, deliveries and shipping as required.
• Assisting with timesheet and payroll administration where required.
• Maintaining employee documentation and training records and assisting with training bookings.
• Providing HSEQ administration support, including maintaining registers, records and meeting documentation.
• Assisting with HSEQ reporting, inspections and associated record keeping.
• Document control, including maintaining and updating company documents and forms.
• Assisting with supplier and subcontractor onboarding and maintaining associated records.
• Assisting with internal and external audit preparation and follow-up documentation.
• Following up outstanding documentation and administrative actions.
• Providing general administrative support wherever required.

Skills

Organised

Reliable

Attention to detail

Communication skills

Autonomy

Tools

MYOB

Employment Hero

Job description

25 Hours Per Week | 5 Hours Per Day | Monday to Friday

Watmar Engineering is seeking an organised and reliable Business Administration Assistant to join our team on a permanent part-time basis. This is a varied, hands-on role providing administrative support across the business including general administration, accounts, operations, purchasing and HSEQ. You will assist with the administration of the business and help ensure our records, systems and processes are kept organised and up to date.

As a small team, we work closely together, with team members cross-trained across key business functions to provide support where required. Some responsibilities will be regular day-to-day tasks, while others are completed periodically or as required. This role will suit someone who enjoys variety, is adaptable and is comfortable moving between different administrative tasks as business priorities change.

About Us

Watmar Engineering is a Fluid System Engineering Specialist servicing the Defence, Marine, and Resources sectors. The business is headquartered in Naval Base, Western Australia, and delivers projects and services both locally and nationally across a range of client sites and operational environments. Its primary business activities include Mechanical and Electrical maintenance and repair services, specialist equipment and componentry sales, and equipment and systems manufacturing.

Watmar Engineering is an equal opportunity employer and encourages applications from people with the appropriate Australian work rights of all ages, genders, cultures, and backgrounds to apply.

About the Role

You will provide practical administrative support across the day-to-day operations of the business. The role covers a broad range of responsibilities, with the mix of tasks varying depending on business requirements and priorities. Your responsibilities will include:

• Document preparation, formatting, scanning, filing and data entry.
• Maintaining databases, registers, records and electronic filing systems.
• Assisting with accounts payable and accounts receivable administration.
• Processing supplier invoices, expenses and supporting documentation.
• Raising, tracking and receipting purchase orders.
• Liaising with suppliers and assisting with purchasing, deliveries and shipping as required.
• Assisting with timesheet and payroll administration where required.
• Maintaining employee documentation and training records and assisting with training bookings.
• Providing HSEQ administration support, including maintaining registers, records and meeting documentation.
• Assisting with HSEQ reporting, inspections and associated record keeping.
• Document control, including maintaining and updating company documents and forms.
• Assisting with supplier and subcontractor onboarding and maintaining associated records.
• Assisting with internal and external audit preparation and follow-up documentation.
• Following up outstanding documentation and administrative actions.
• Providing general administrative support wherever required.

About You

We’re looking for someone who is organised, reliable and keen to learn. Previous administration experience is advantageous but not essential.

You’ll ideally be someone who:

• Has strong organisational skills and attention to detail.
• Is confident using computers and comfortable learning new systems.
• Has good written and verbal communication skills.
• Is adaptable and comfortable working across different areas of the business.
• Can work autonomously while also contributing to a small, cross-trained team.
• Can prioritise tasks, use initiative and follow things through to completion.
• Has a practical, positive approach and is willing to ask questions and learn.
• Can demonstrate transferable skills from previous work, study or other experience.
• Previous experience with MYOB and/or Employment Hero would be advantageous but is not essential. Training will be provided in our systems and processes.

We’re looking for the right person with the right attitude and the ability to learn. Trainability, initiative and transferable skills are just as important to us as direct experience.