Admin Assistant

Cartwright Jones; Sydney; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Team lunches

Career progression

Flexible hours

Varied projects

Job summary

Cartwright Jones in Glebe seeks an experienced administration assistant to join a small team of engineering consultants. You will support two consultants and share general office administration, including emails, diary management, invoicing with Xero, and project filing.

The role requires 5+ years in administration, strong communication, and the ability to multitask to tight deadlines. Experience in a design or construction office is advantageous, with flexible hours and opportunities to

Qualifications

• Minimum 5 years' experience in administration.
• Ability to coordinate, plan, prioritise, multitask, while working to strict timeframes.
• Proficiency in Microsoft Office products (Word, Excel, Outlook).
• Experience using Xero for invoicing is highly regarded.
• Strong written and verbal communication with high attention to detail.
• Past experience in a design or construction office is advantageous.

Responsibilities

• General office and administrative duties including email management and responding to general enquiries.
• Diary management and maintaining Excel project registers.
• Invoicing and accounts payable/receivable through Xero.
• Update and manage project filing and archiving.
• Coordinate and assist with production of detailed reports, photo reports, sketches or fee proposals, ensuring final quality.
• Research background information to aid in assessment and report preparation.
• Liaise with insurance/strata, tradespeople and project stakeholders to coordinate inspections.

Skills

Communication

Multitasking

Time management

Attention to detail

Administration

Design experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Xero

Job description

Glebe location . We are seeking a motivated, versatile and experienced administration assistant to join our small team of highly experienced engineering consultants to assist two consultants and share the general office administration.

Key responsibilities

• General office and administrative duties including email management and responding to general enquiries
• Diary management and maintaining Excel project registers
• Invoicing and general accounts receivable and payable through Xero
• Update and manage project filing and archiving
• Coordinating and assisting with production of detailed reports, photographic reports, sketch plans or fee proposals and controlling the quality of final products
• Researching background information to assist in assessment and report preparation
• Liaising with insurance and strata companies, tradespeople and other project stakeholders to coordinate inspections

About you

• Minimum 5 years' experience in administration
• Ability to coordinate, plan, prioritise, multitask, while working to strict timeframes
• Proficiency in the use of Microsoft Office products, in particular Word, Excel, and Outlook
• Experience using Xero, particularly invoicing, will be highly regarded, but not essential
• Highly developed communication skills (written and verbal), with exceptional attention to detail and the ability to rephrase and proof documents accurately
• Past experience in a design or construction office will be highly regarded, but not essential

Incentives

• The team has an excellent working culture with team lunches and other social events
• Growing firm with progression available (the previous person has moved to a higher role within the business)
• Flexible hours or reduced hours are available
• Rewarding and varied work collaborating with industry leaders