Administration Assistant

Sharp & Carter; Melbourne; Hybrid; AUD 55,000 - 65,000; Full time

Benefits offered by this job

Immediate start

Permanent role

WFH option

Supportive team

Career stability

National organisation

Job summary

Sharp & Carter is partnering with a leading national organisation to recruit an Administration Assistant in Melbourne. This permanent full-time role focuses on data entry, employee records, and document preparation, offering an immediate start for a detail-oriented professional.

You'll support payroll-related tasks, tax file number handling, and reporting while maintaining accuracy across multiple systems, with one day per week remote work after training.

Qualifications

• Experience in administration and data entry.
• Payroll administration experience is a plus.
• Excellent written and verbal communication skills.

Responsibilities

• Process new hire administration and payroll data entry.
• Maintain and update employee records across systems.
• Generate reports and validate data accuracy.

Skills

Data entry

Payroll administration

Microsoft Office

Attention to detail

Tools

Excel

Outlook

Job description

Administration Assistant

High Volume Administration & Data Entry | Permanent Full-Time | Immediate Start Available

Are you an organised administrator with exceptional attention to detail? We are partnering with a leading national organisation within the workforce and security services sector to recruit a newly created Administration Assistant to join their growing team.

Created as a result of ongoing projects and business growth, this role will play a vital part in supporting employee administration processes, document preparation, reporting and high-volume data entry activities. An immediate start is available for the successful candidate. This position would suit someone who enjoys working behind the scenes, prides themselves on accuracy, and has strong written communication skills.

The Opportunity

This is a varied administration role with a strong focus on data entry, record maintenance, reporting and correspondence. You'll work closely with internal stakeholders to ensure employee information is accurate, up to date and processed efficiently.

Once settled into the position, you'll have the flexibility to work from home one day per week.

Key Responsibilities

• Processing new hire administration, including manual entry of tax file number and superannuation information
• Maintaining employee records and completing master data updates
• Preparing and issuing overpayment letters and related correspondence
• Managing wage subsidy administration, including email management and reporting
• Updating employee information, including child support and payroll-related changes
• High-volume data entry across multiple systems
• Running reports and validating data accuracy
• Responding to internal administrative queries
• Assisting with ad hoc administrative tasks as required

About You

• Previous experience in administration, data entry, payroll administration or a similar support role
• Strong attention to detail and commitment to accuracy
• Excellent written and verbal communication skills
• Comfortable managing repetitive and process-driven tasks
• Strong organisational and time management skills
• Proficient across Microsoft Office, particularly Outlook and Excel
• Able to work autonomously while contributing to a collaborative team environment

What's on Offer

• Immediate start available
• Newly created role due to business growth and project demands
• Permanent full-time opportunity
• 1 day work from home once trained and settled
• Supportive and collaborative team culture
• Varied administration role with long-term career stability
• Opportunity to join a large, well-established national organisation