Admin & Marketing Officer

All Sweeney; Maitland; On-site; AUD 34,000 - 44,000; Part time

Job summary

The Belmore Hotel in Maitland is seeking an organised Admin & Marketing Officer to join our busy venue. This 20-hour-per-week role blends payroll and onboarding with hands-on marketing coordination, ensuring content is accurate and on-brand across social media and digital channels.

You will support day-to-day admin, accounts tasks, and general office duties while managing marketing requests, deadlines and content calendars.

Qualifications

• Minimum of three (3) years' experience in an administration support role.
• Proficiency in Adobe Illustrator and InDesign (advantage).
• Experience using Canva.
• Experience creating and managing content across social media platforms.
• Familiarity with email marketing platforms and eDM creation.
• Strong written communication, proofreading and attention to detail.
• Excellent organisational skills with the ability to prioritise conflicting demands.
• High level of initiative and the ability to work with minimal supervision.
• Confidence communicating with different personalities and following up stakeholders.
• High-level computing skills using the MS Office suite.
• Proven ability to maintain the strictest confidentiality.

Responsibilities

• Assist payroll and onboarding process for all new employees.
• Provide accounts support (payable and receivable).
• Complete data entry and general office duties.
• Provide marketing coordination and administrative support across platforms and events.
• Coordinate the day-to-day delivery of marketing activities across hotel marketing and social media.
• Plan, schedule and publish regular social media content and campaigns.
• Coordinate the production and ordering of marketing materials.
• Proofread and quality-check marketing material before publication.
• Maintain organised marketing files, templates and schedules.

Skills

3+ years admin experience

Content creation for social media

Written communication

Organisational skills

Attention to detail

Initiative

Stakeholder coordination

Tools

Adobe Illustrator

InDesign

Canva

MS Office

Email marketing platforms

Job description

The Belmore Hotel is one of Maitland's leading privately owned venues, recently renovated to set a new standard for customer experience in the area. We operate a busy restaurant, excellent gaming facilities and a thriving bar trade, catering to everyone from a quick business lunch to a great night out with friends.

The Role

We're looking for an organised, creative and detail-driven Admin & Marketing Officer to join our team 20 hours per week. This dual-focus role blends day-to-day administrative and accounts support with hands‑on marketing coordination, making it ideal for someone who thrives on variety and enjoys keeping multiple moving parts on track.

On the admin side, you'll help ensure the smooth day-to-day running of the office, from onboarding and accounts support to general administration. On the marketing side, you'll co‑ordinate the delivery of marketing activities across social media and digital communications — working closely with the team to keep projects moving efficiently while ensuring all content is accurate, polished and consistent with the brand.

This is a great opportunity for someone confident managing competing priorities in a collaborative, fast‑paced environment.

Administration

Assist with the payroll and onboarding process for all new employees

Provide accounts support (payable and receivable)

Complete data entry as required

Provide administration support as required to other staff

Undertake general office duties

Marketing

Coordinate the day-to-day delivery of marketing activities across hotel marketing and social media platforms

Manage marketing requests, timelines and competing priorities to ensure projects progress efficiently and deadlines are met

Plan, schedule and publish regular social media content, including events, specials and campaigns

Coordinate the production and ordering of marketing materials.

Create fast‑turnaround social media and digital content when required

Proofread and quality‑check marketing material before publication or production

Maintain organised marketing files, templates, schedules and supporting resources

Provide marketing coordination and administrative support across a range of platforms, events and ad hoc projects

Skills and Experience

Minimum of three (3) years' experience in an administration support role

Proficiency in Adobe Illustrator and InDesign (advantage)

Experience using Canva

Experience creating and managing content across social media platforms

Familiarity with email marketing platforms and eDM creation

Strong written communication, proofreading and attention to detail

Excellent organisational skills with the ability to prioritise conflicting demands

High level of initiative and the ability to work with minimal supervision

Confidence communicating with different personalities and following up stakeholders

High-level computing skills using the MS Office suite

Proven ability to maintain the strictest confidentiality

About the Role

School hours / flexible working hours will be considered for the right person

A varied, hands‑on role combining essential administrative support with creative marketing work

Join a collaborative team in a fast‑paced environment where no two days are the same