Administration Assistant

Veritas Recruitment Essendon Partnership; Melton; On-site; AUD 50,000 - 60,000; Full time

Job summary

Veritas Recruitment Essendon Partnership is seeking an Administration Assistant to join the Marketing team. This role focuses on maintaining files, supporting EDM campaigns, and assisting with website content and Canva design.

The successful candidate will support marketing displays, product samples, and sales collateral, while coordinating price lists and general admin tasks. The role requires solid computer skills (Word/Excel/PowerPoint), good communication, and a proactive, detail-oriented

Qualifications

• Solid computer skills with common office software.
• Ability to communicate confidently with stakeholders.
• Attention to detail and organisational skills.

Responsibilities

• Maintain and organise files on the Marketing shared drive
• Support the setup and send of EDM campaigns
• Assist with website content / data uploads and basic Canva design work (training provided)
• Coordinate marketing displays and product samples for the sales team
• Order brochures and promotional merchandise; maintain stock control and reorder levels
• Assist with compiling and producing price lists (coordination, formatting, version control)
• Coordinate presentation materials and collateral for the sales team
• Complete other marketing / admin tasks as directed by management

Skills

Communication

Problem-solving

Attention to detail

Multitasking

Initiative

Tools

Word

Excel

PowerPoint

Canva

Job description

The Company

For over 60 years, our client has been synonymous with quality and innovation, bringing the latest designs and technology to Australia. With over 3,500 products, their range is a result of consistent and ongoing product development focusing on innovation and quality. With a unique culture of collaboration, timeless values and savvy design aesthetic, they are considered a leader in their market, proud of their great history and striving to move forward for better products and better service.

The Role

An exciting opportunity is available for a capable Administration Assistant to work within a successful Marketing team. This will suit someone who enjoys variety and thrives on keeping projects organised with a continuous improvement attitude, with a willingness to learn, refine processes, and contribute positively to the team. Key responsibilities include:

• Maintain and organise files on the Marketing shared drive
• Support the setup and send of EDM campaigns
• Assist with website content / data uploads and basic Canva design work (training provided)
• Coordinate marketing displays and product samples for the sales team
• Order brochures and promotional merchandise; maintain stock control and reorder levels
• Assist with compiling and producing price lists (coordination, formatting, version control)
• Coordinate presentation materials and collateral for the sales team
• Complete other marketing / admin tasks as directed by management

The Person

We’re looking for someone with solid computer skills (intermediate Word, Excel and PowerPoint), with Canva advantageous but not essential (training provided). You’ll need to communicate confidently and professionally with a broad range of stakeholders, from customers through to senior leadership, and bring an outgoing, positive approach to the role.

The ideal person will demonstrate sound verbal and written communication, strong problem-solving capability, and a high attention to detail. You’ll be flexible, able to multitask, and comfortable taking initiative working independently, staying goal-oriented, and focusing on practical solutions to deadlines.