Admin Assistant/Office assistant

Tradeorigins; Melbourne; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Competitive remuneration

Professional development opportunities

Work-life balance

Job summary

NQR (trading as Tradeorigins Pty Ltd) in Truganina, VIC is seeking a dynamic Admin Assistant/Office Assistant to join a busy team on a full-time basis. You will underpin our administrative function, coordinating day-to-day activities and supporting multiple teams in a fast-paced, collaborative environment.

You will handle filing, data entry, scheduling, reception duties and events support, while maintaining confidentiality and accuracy across all tasks.

Qualifications

• Proven experience in an administrative or office support role.
• Strong organisational and time management skills.
• Excellent written and verbal communication abilities.
• Professional telephone and reception etiquette.

Responsibilities

• Manage general office administration tasks including filing, data entry, and document preparation.
• Provide support to multiple teams and departments as required.
• Answer and direct telephone enquiries professionally and efficiently.
• Schedule meetings, maintain calendars, and coordinate diaries for staff.
• Process and manage correspondence, both incoming and outgoing.
• Maintain office supplies inventory and place orders as needed.
• Assist with reception duties and greeting visitors.
• Support the organisation of company events and activities.
• Perform general clerical duties and ad-hoc administrative tasks.
• Ensure confidentiality and handle sensitive information appropriately.

Skills

Organisation

Time management

Communication

Reception etiquette

Tools

Microsoft Office

Job description

We are seeking a dynamic and organised Admin Assistant/Office Assistant to join the team at NQR (trading as Tradeorigins Pty Ltd) in Truganina, VIC. This is a full-time position that plays a crucial role in keeping our office operations running smoothly and efficiently. You will be the backbone of our administrative function, supporting the wider team and ensuring that day-to-day activities are coordinated seamlessly. This role offers the opportunity to develop your administrative expertise whilst working in a fast-paced, collaborative environment where your contributions directly impact organisational success.

What you’ll be doing

• Managing general office administration tasks, including filing, data entry, and document preparation
• Providing support to multiple teams and departments as required
• Answering and directing telephone enquiries professionally and efficiently
• Scheduling meetings, maintaining calendars, and coordinating diaries for staff members
• Processing and managing correspondence, both incoming and outgoing
• Maintaining office supplies inventory and placing orders as needed
• Assisting with reception duties and greeting visitors
• Supporting the organisation of company events, meetings, and activities
• Performing general clerical duties and ad-hoc administrative support as required
• Ensuring confidentiality and handling sensitive information appropriately

What we’re looking for

• Proven experience in an administrative or office support role
• Strong organisational and time management skills with the ability to prioritise multiple tasks
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Attention to detail and accuracy in all work
• Professional telephone and reception etiquette
• Ability to work independently and as part of a team
• Reliable, trustworthy, and discreet in handling confidential information
• A positive attitude and willingness to support colleagues across the organisation
• Flexibility and adaptability to changing priorities

What we offer

At NQR, we are committed to creating a supportive and inclusive workplace where our team members can thrive. We offer competitive remuneration, a collaborative working environment, and opportunities for professional development and growth. We believe in work-life balance and support our employees in achieving their career aspirations. Our team values efficiency, integrity, and mutual respect, and we foster a culture where each employee's contribution is recognised and valued.

About us

NQR (trading as Tradeorigins Pty Ltd) is a dedicated business focused on delivering quality products and services to our clients. We pride ourselves on maintaining high standards of professionalism, reliability, and customer service. Our team is built on strong values of integrity, collaboration, and continuous improvement. We are an organisation where quality matters, and every team member plays an important role in our continued success.