Admin Assistant & Marketing Support

Australian Optimal Recruitment; Sydney; On-site; AUD 70,000 - 75,000; Part time

Benefits offered by this job

Free parking on site

Pittwater view office

Job summary

Australian Optimal Recruitment in Sydney is seeking a proactive Administration & Marketing Assistant. Based in Pittwater’s Northern Beaches, you’ll cover front-of-house duties and provide admin and marketing support to the Administration and Marketing Managers.

The role is permanent part-time (12–15 hours per week over 2 or 3 days) with flexibility; you’ll respond to inquiries, manage newsletters, and assist with social content, CRM diary management, and lead handling.

Qualifications

• Experience with Microsoft Office Suite, social media apps and Mailchimp.
• Strong written and verbal communication skills.
• Professional presentation and friendly manner.

Responsibilities

• Front-of-house duties: welcoming guests and handling incoming calls.
• Providing administrative support across the organisation.
• Diary and calendar management using CRM systems.
• Handling enquiries, complaints, and correspondence via phone and email.
• Managing everyday leads from websites and phone enquiries.
• Listing boats for sale on broker websites.
• Creating and distributing newsletters.
• Assisting with Instagram and social media content.
• Updating Excel spreadsheets regularly.
• Maintaining a tidy, professional office environment.
• Ordering office supplies.
• Scheduling meetings and updating calendars.
• Providing accurate information on behalf of brokers.

Skills

Microsoft Office

Social media

Mailchimp

Communication

Presentation

Organisational skills

Multitasking

Under pressure

Flexibility

Reliability

Job description

Australian Optimal Recruitment – Sydney NSW

$70,000 - $75,000 a year

29d ago , from Australian Optimal Recruitment

• Based in Pittwater on Sydney's Northern Beaches - Office with a stunning view!
• Free Parking on Site
• Permanent Part-time 12-15 hours per week over 2 or 3 days flexible (Citizens or Permanent Residents only)
  
• $70-75k pro rata

Our client has an excellent reputation within the marine brokerage industry. The clients arenot just a client — they are part of the family. Their friendly team combines personalised service with extensive boating expertise to guide clients every step of the way, whether they are a seasoned boater or just starting out.Located in Pittwater, Sydney, you will be working with clients locally and worldwide to make their boating dreams come true.

The Role

Our client are seeking a proactive and personable Administration & Marketing Assistant to work closely with their Administration Manager and Marketing Manager. This varied role supports all areas of the business, combining front-of-house responsibilities with administrative and marketing support.As the first point of contact for visitors and incoming calls, you’ll play a key role in representing the business and ensuring smooth day-to-day operations.

Key Responsibilities

• Front-of-house duties: welcoming guests and handling incoming calls
• Providing administrative support across the organisation
• Diary and calendar management using CRM systems
• Handling enquiries, complaints, and correspondence via phone and email
• Managing everyday leads from websites and phone enquiries
• Listing boats for sale on broker websites
• Creating and distributing newsletters
• Assisting with Instagram and social media content
• Updating Excel spreadsheets regularly
• Maintaining a tidy, professional office environment
• Ordering office supplies
• Scheduling meetings and updating calendars
• Providing accurate information on behalf of brokers

Skills & Experience

• Proficiency in Microsoft Office Suite, social media apps and Mailchimp
• Strong written and verbal communication skills
• Professional presentation and friendly manner
• Excellent organisational and multitasking abilities
• Ability to remain calm and effective under pressure
• Flexible, proactive, and reliable approach

  If you are looking for a part-time role with variety of duties, you are comfortable juggling tasks and can respond effectively to urgent matters when needed, we would love to hear from you.