Site Operations & Events Lead — Flexible Hours

GE HealthCare; Vöcklamarkt; On-site; EUR 54,000 - 66,000; Full time

Benefits offered by this job

Flextime

Parking facilities

Birthday day off

Company shuttle

Job summary

GE HealthCare seeks an organized administrator to coordinate meetings, events, and site activities across Austria. You will manage hotel bookings, invitations, visas, and billing support, while maintaining strong MS Office proficiency and clear communication in German and English.

The role offers flextime, a diverse workload, and collaboration with an international team in a growing environment.

Qualifications

• Degree in business administration, communications or related field.
• Very good communication skills in German and English.
• Excellent administrative and interpersonal skills, with ability and confidence to effectively interface with senior management and high-profile clients.
• You like planning, organizing and can adapt quickly to changing priorities.
• Experience at an advanced level using Microsoft applications (Teams, Outlook, Excel, PowerPoint, Word).
• You feel comfortable working with new IT tools in office management and administrative tasks.
• Relevant work experience in a similar role is of advantage.

Responsibilities

• Organizing regular management meetings, writing meeting notes and summaries.
• Coordinating meetings and events (site-wide, including caterings and logistics).
• Managing requests like meeting organization, hotel reservations, invitation letters for colleagues outside Europe, supporting visa applications.
• Creating purchase orders and supporting colleagues with billing topics.
• Managing email distribution lists.
• Filing of documents and record-keeping.
• Supporting cooperations with schools and universities.
• Handling other site-wide activities as needed.

Skills

Communication skills

German and English

MS Office

Interpersonal skills

Event planning

Adaptability

Education

Bachelor's degree in business/admin or related

Tools

Teams

Outlook

Excel

PowerPoint

Word

Job description

GE HealthCare seeks an organized administrator to coordinate meetings, events, and site activities across Austria. You will manage hotel bookings, invitations, visas, and billing support, while maintaining strong MS Office proficiency and clear communication in German and English.

The role offers flextime, a diverse workload, and collaboration with an international team in a growing environment.