Site Project Leader (f/m/d)

GE HealthCare; Vöcklamarkt; On-site; EUR 54,000 - 66,000; Full time

Benefits offered by this job

Flextime

Parking facilities

Birthday day off

Company shuttle

Job summary

GE HealthCare seeks an organized administrator to coordinate meetings, events, and site activities across Austria. You will manage hotel bookings, invitations, visas, and billing support, while maintaining strong MS Office proficiency and clear communication in German and English.

The role offers flextime, a diverse workload, and collaboration with an international team in a growing environment.

Qualifications

• Degree in business administration, communications or related field.
• Very good communication skills in German and English.
• Excellent administrative and interpersonal skills, with ability and confidence to effectively interface with senior management and high-profile clients.
• You like planning, organizing and can adapt quickly to changing priorities.
• Experience at an advanced level using Microsoft applications (Teams, Outlook, Excel, PowerPoint, Word).
• You feel comfortable working with new IT tools in office management and administrative tasks.
• Relevant work experience in a similar role is of advantage.

Responsibilities

• Organizing regular management meetings, writing meeting notes and summaries.
• Coordinating meetings and events (site-wide, including caterings and logistics).
• Managing requests like meeting organization, hotel reservations, invitation letters for colleagues outside Europe, supporting visa applications.
• Creating purchase orders and supporting colleagues with billing topics.
• Managing email distribution lists.
• Filing of documents and record-keeping.
• Supporting cooperations with schools and universities.
• Handling other site-wide activities as needed.

Skills

Communication skills

German and English

MS Office

Interpersonal skills

Event planning

Adaptability

Education

Bachelor's degree in business/admin or related

Tools

Teams

Outlook

Excel

PowerPoint

Word

Job description

Job Description Summary

At GE Healthcare we’re creating what doctors, researchers, and scientists need to pursue a healthy future. For us, healthcare is more than just a business—it’s a mission. It’s what drives us to make every moment matter for ourselves, our customers, and their patients.

Job Description

Your Responsibilities

• Organizing regular management meetings, writing meeting
• Coordination of meetings and events (like summer and Christmas event for the whole site, customer events). Including the whole preparation, organizing caterings and everything else for events to be a success
• Managing a wide range of requests like meeting organization, hotel reservation, invitation letters for GE HealthCare colleagues outside Europe, supporting Visa applications
• Creating purchase orders, supporting colleagues with billing topics
• Managing email distribution lists
• Filing of documents
• Support cooperations with schools, universities
• And all potential other site wide activities

Qualifications

• Degree in business administration, communications or related field
• Very good communication skills in German and English
• Excellent administrative and interpersonal skills, with ability and confidence to effectively interface with senior management and high-profile clients
• You like planning, organizing and can adapt quickly to changing priorities
• Experience at an advanced level using Microsoft applications (Teams, Outlook, Excel, PowerPoint, Word)
• You feel comfortable working with new IT tools in office management and administrative tasks
• Relevant work experience in a similar role is of advantage

What We Offer

• We offer a role specific compensation and a competitive salary and fringe benefit package reflecting your profile and experience.
• In Austria we are required to state the minimum pay. For this position, the annual compensation package starts at € 60.000. We will be pleased to discuss the appropriate effective salary based on your qualifications and experience.
• An exciting and diverse range of responsibilities in a growth-oriented company
• An interdisciplinary team and an international work environment
• Flextime and flexible working hours
• Free electric charging stations and ample parking facilities on the company premises
• An additional day off for your birthday
• Convenient public transportation access with a complimentary company shuttle to the Redl-Zipf train station, located 2 km away

About Us

GE HealthCare is a leading global medical technology and digital solutions innovator with over 100 years of healthcare industry experience and around 50,000 employees globally. We enable clinicians to make faster, more informed decisions through intelligent devices, data analytics, applications and services, supported by our Edison intelligence platform. We operate at the center of an ecosystem working toward precision health - digitizing healthcare, helping drive productivity and improving outcomes for patients, providers, health systems and researchers around the world.

Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you’d expect from an organization with global strength and scale, and you’ll be surrounded by career opportunities in a culture that fosters care, collaboration and support.

GE HealthCare is an Equal Opportunity Employer where inclusion matters. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE HealthCare - Creating a world where healthcare has no limits

Additional Information

Relocation Assistance Provided: No