Front Office Lead - Flexible Hours & Perks

ANEXIA Inc.; Wien; Hybrid; EUR 28,000 - 42,000; Full time

Benefits offered by this job

Free parking

Mobile phone and notebook

Snacks and drinks

Mentoring program

Employee events

Job summary

ANEXIA Inc. in Vienna is seeking an organized, service-minded Office Coordinator to support daily operations, greet clients and visitors, and keep the office running smoothly.

You will manage meeting rooms, handle mail and supplies, and act as the first point of contact for colleagues on organizational matters. A proactive mindset, excellent German language skills (and good English), plus solid MS Word and Excel fluency are essential.

Qualifications

• Proven ability to work with MS Word and Excel.
• Strong service orientation and teamwork.
• High degree of organizational skill and initiative.
• Ability to identify and address office issues proactively.
• Professional demeanor with excellent German and good English skills.

Responsibilities

• Friendly reception and professional support for clients and visitors; first point of contact for colleagues on organizational matters.
• Coordinate Vienna office operations: procure supplies, manage refreshments, mail handling, and collaborate with facility management.
• Manage meeting rooms end-to-end, including setup and prep for internal/external meetings.
• Handle phone calls and written correspondence with clients, external partners, and service providers.
• Process incoming tickets and requests as part of daily operations (e.g., repairs).

Skills

MS Word

Excel

Service orientation

Organizational skills

Initiative

Problem solving

Communication

German language

English language

Team spirit

Job description

ANEXIA Inc. in Vienna is seeking an organized, service-minded Office Coordinator to support daily operations, greet clients and visitors, and keep the office running smoothly.

You will manage meeting rooms, handle mail and supplies, and act as the first point of contact for colleagues on organizational matters. A proactive mindset, excellent German language skills (and good English), plus solid MS Word and Excel fluency are essential.