Site Operations & Events Coordinator

MS0017 GE Healthcare Austria GmbH & Co OG; Zipf; On-site; EUR 54,000 - 66,000; Full time

Benefits offered by this job

Flextime

Free charging stations

Birthday day off

Company shuttle

Parking facilities

Job summary

GE Healthcare Austria GmbH & Co OG is seeking an organized Office Administrator to support site operations in Zipf, Austria. The role includes coordinating meetings, events, and travel, handling correspondence with senior management and international colleagues.

Strong German and English, planning skills, and proficiency in MS Office are essential. The role offers flexible hours, a competitive salary, and a comprehensive benefits package in a growth-focused environment.

Qualifications

• Degree in business administration, communications or related field.
• Very good communication skills in German and English.
• Excellent administrative and interpersonal skills, with ability and confidence to interface with senior management and high-profile clients.
• You like planning, organizing and can adapt quickly to changing priorities.
• Experience at an advanced level using Microsoft applications (Teams, Outlook, Excel, PowerPoint, Word).
• You feel comfortable working with new IT tools in office management and administrative tasks.
• Relevant work experience in a similar role is advantageous.

Responsibilities

• Organizing regular management meetings and writing meeting minutes.
• Coordinate meetings and events (site-wide summer and Christmas events, customer events).
• Prepare and organize catering and event logistics for success.
• Handle requests like meeting organization, hotel reservations, invitation letters, and visa support.
• Create purchase orders and assist with billing topics.
• Manage email distribution lists and document filing.
• Support collaborations with schools and universities.
• Assist with other site-wide activities as needed.

Skills

Communication skills

German & English

Interpersonal skills

Planning & organizing

MS Office Suite

IT tools adaptability

Experience in similar role

Education

Bachelor's degree in Business/Admin/related field

Tools

Teams

Outlook

Excel

PowerPoint

Word

Job description

GE Healthcare Austria GmbH & Co OG is seeking an organized Office Administrator to support site operations in Zipf, Austria. The role includes coordinating meetings, events, and travel, handling correspondence with senior management and international colleagues.

Strong German and English, planning skills, and proficiency in MS Office are essential. The role offers flexible hours, a competitive salary, and a comprehensive benefits package in a growth-focused environment.