Receptionist

CBRE, Inc.; Wien; On-site; EUR 24,000 - 32,000; Full time

Job summary

CBRE in Vienna is seeking a friendly Receptionist to be the welcoming face of our Workplace Experience team. You’ll manage the front desk, greet visitors, answer calls, and help keep the office running smoothly in a bilingual environment.

The role requires fluent German and English, an eye for detail, and solid skills in Microsoft Office. You will coordinate meeting room bookings, assist with events, and provide basic administrative support.

Qualifications

• Minimum 1 year of experience in a similar receptionist role.
• Completed secondary education or above.
• Fluent in German and English, both spoken and written.
• Strong interpersonal and communication skills.
• Proactive, organized, with focus on excellent service and safety.
• Experience with Microsoft Office is useful.

Responsibilities

• Answer calls and direct to colleagues or voicemail.
• Greet clients and visitors; issue passes; manage basic site security.
• Coordinate and prep meeting rooms, catering, equipment, and setup.
• Handle daily admin tasks, mail, deliveries, and office supplies.
• Arrange courier services and assist guests with transport and reservations.
• Resolve routine queries using established procedures.
• Complete defined tasks accurately with team support.

Skills

Fluency in German

Fluency in English

Interpersonal skills

Customer service mindset

Organized, proactive

1 year experience

Education

Secondary education or higher

Tools

Microsoft Office

Job description

About the Role: As a CBRE Receptionist, you’ll be the welcoming face of an international company, helping colleagues and visitors feel supported from the moment they arrive. As part of our Workplace Experience team, you’ll manage reception, coordinate meeting rooms and provide administrative support to keep the office running smoothly.

Enjoy connecting with people and bringing order to a busy day? This role offers the chance to put your German and English skills to work, support meetings and events, and build experience in an international workplace. If you take pride in great service and getting the details right, we’d love to hear from you.

What You’ll Do:

• Answer incoming calls and direct them to the appropriate colleagues or voicemail.
• Welcome clients, candidates and visitors, arrange visitor passes and parking validation, and follow site security procedures.
• Coordinate meeting room bookings and preparation, including catering, equipment and room setup. Arrange building and housekeeping support when needed.
• Handle everyday administrative tasks, distribute faxes and deliveries, and maintain office supplies.
• Track incoming and outgoing mail and packages, organise courier services, and assist guests with transport and reservations.
• Resolve routine queries using established procedures, seeking guidance when needed.
• Complete clearly defined tasks accurately and consistently, with support and supervision from your team.

What You’ll Need:

• At least one year of experience in a similar role.
• Completed secondary education or above.
• Fluency in spoken and written German and English.
• Strong interpersonal skills and clear, professional communication.
• A proactive, organised approach and a commitment to keeping the office running smoothly.
• The ability to stay calm, positive and professional during busy or challenging situations.
• A focus on excellent customer service, with an interest in improving processes while keeping safety a priority.
• Very good working knowledge of Microsoft Office.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

About CBRE Group, Inc.

CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm and a premier provider of critical infrastructure services. The company has more than 155,000 employees serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage servicing, valuations); Building Operations & Experience (facilities management, property management, flex space & experience, critical infrastructure); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.