Real Estate Agent Assistant (Hybrid)

Placements24; Lorenziberg; Hybrid; EUR 6,400 - 9,600; Full time

Benefits offered by this job

Hybrid work model

Mentorship and training

Job summary

Placements24 is seeking a Real Estate Agent Assistant to provide essential administrative and operational support to our top agents in a hybrid role. You will handle scheduling, client communications, marketing materials, and transaction paperwork from both remote and office settings.

The ideal candidate is highly organized with strong communication skills and a proactive mindset. Experience in admin or real estate is preferred; proficiency with MS Office and real estate CRM systems is a plus.

Qualifications

• High school diploma or equivalent; a real estate or administration qualification is a plus.
• Experience in an administrative role, preferably within real estate or sales.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with real estate CRM systems and property listing platforms is advantageous.
• Ability to multitask, prioritize, and manage time effectively in a hybrid work environment.

Responsibilities

• Provide comprehensive administrative support to real estate agents, including scheduling appointments, managing calendars, and preparing correspondence.
• Assist with the creation and distribution of marketing materials for property listings, such as flyers, social media posts, and email campaigns.
• Coordinate property showings and open houses, ensuring all logistics are managed efficiently.
• Manage buyer and seller inquiries, providing initial information and qualifying leads.
• Assist agents in preparing listing agreements and other contractual documents.
• Track transaction progress and communicate updates to agents, clients, and other stakeholders.
• Maintain client databases and ensure accurate record-keeping.
• Conduct basic market research and competitor analysis as needed.
• Perform general office duties, including answering phones, managing mail, and maintaining supplies.

Skills

Administrative skills

Communication skills

Organizational skills

Time management

Microsoft Office

CRM familiarity

Real estate knowledge

Education

High school diploma or equivalent

Real estate or administration qualification (a plus)

Tools

Real estate CRM

Property listing platforms

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

About the Role

Our client, a reputable real estate agency with a strong presence in **Queenstown, Eastern Cape, ZA**, is seeking a proactive and detail-oriented Real Estate Agent Assistant. This hybrid role offers the flexibility to work both remotely and from our conveniently located office. You will provide essential administrative and operational support to our top-performing real estate agents, ensuring the smooth execution of daily tasks and client service. Your responsibilities will include managing schedules, coordinating property viewings, preparing marketing materials, and assisting with transaction paperwork. The ideal candidate is highly organized, possesses excellent communication skills, and has a passion for the real estate industry. This role is an excellent stepping stone for individuals looking to grow their career in real estate, offering exposure to all facets of the business. The hybrid nature of this role allows for efficient management of tasks, balancing focused remote work with necessary in-person collaboration.

Key Responsibilities

• Provide comprehensive administrative support to real estate agents, including scheduling appointments, managing calendars, and preparing correspondence.
• Assist with the creation and distribution of marketing materials for property listings, such as flyers, social media posts, and email campaigns.
• Coordinate property showings and open houses, ensuring all logistics are managed efficiently.
• Manage buyer and seller inquiries, providing initial information and qualifying leads.
• Assist agents in preparing listing agreements and other contractual documents.
• Track transaction progress and communicate updates to agents, clients, and other stakeholders.
• Maintain client databases and ensure accurate record-keeping.
• Conduct basic market research and competitor analysis as needed.
• Perform general office duties, including answering phones, managing mail, and maintaining supplies.

Requirements

• High school diploma or equivalent; a qualification in real estate or administration is a plus.
• Previous experience in an administrative role, preferably within the real estate or sales industry.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with real estate CRM systems and property listing platforms is advantageous.
• Ability to multitask, prioritize, and manage time effectively in a hybrid work environment.
• Professional demeanor and a strong work ethic.
• Willingness to travel occasionally between remote work and office/property locations.

Benefits

• Competitive entry-level salary with opportunities for growth.
• Hybrid work model offering a blend of remote flexibility and office-based collaboration.
• Valuable experience in a fast-paced and rewarding real estate environment.
• Mentorship and training from experienced real estate professionals.
• Be part of a supportive and dynamic team culture.
• Access to essential tools and resources for successful performance.
• Potential for performance-based bonuses.
• Networking opportunities within the local real estate community.