Hybrid Real Estate Assistant — Growth & Mentorship

Placements24; Lorenziberg; Hybrid; EUR 6,400 - 9,600; Full time

Benefits offered by this job

Hybrid work model

Mentorship and training

Job summary

Placements24 is seeking a Real Estate Agent Assistant to provide essential administrative and operational support to our top agents in a hybrid role. You will handle scheduling, client communications, marketing materials, and transaction paperwork from both remote and office settings.

The ideal candidate is highly organized with strong communication skills and a proactive mindset. Experience in admin or real estate is preferred; proficiency with MS Office and real estate CRM systems is a plus.

Qualifications

• High school diploma or equivalent; a real estate or administration qualification is a plus.
• Experience in an administrative role, preferably within real estate or sales.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with real estate CRM systems and property listing platforms is advantageous.
• Ability to multitask, prioritize, and manage time effectively in a hybrid work environment.

Responsibilities

• Provide comprehensive administrative support to real estate agents, including scheduling appointments, managing calendars, and preparing correspondence.
• Assist with the creation and distribution of marketing materials for property listings, such as flyers, social media posts, and email campaigns.
• Coordinate property showings and open houses, ensuring all logistics are managed efficiently.
• Manage buyer and seller inquiries, providing initial information and qualifying leads.
• Assist agents in preparing listing agreements and other contractual documents.
• Track transaction progress and communicate updates to agents, clients, and other stakeholders.
• Maintain client databases and ensure accurate record-keeping.
• Conduct basic market research and competitor analysis as needed.
• Perform general office duties, including answering phones, managing mail, and maintaining supplies.

Skills

Administrative skills

Communication skills

Organizational skills

Time management

Microsoft Office

CRM familiarity

Real estate knowledge

Education

High school diploma or equivalent

Real estate or administration qualification (a plus)

Tools

Real estate CRM

Property listing platforms

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Placements24 is seeking a Real Estate Agent Assistant to provide essential administrative and operational support to our top agents in a hybrid role. You will handle scheduling, client communications, marketing materials, and transaction paperwork from both remote and office settings.

The ideal candidate is highly organized with strong communication skills and a proactive mindset. Experience in admin or real estate is preferred; proficiency with MS Office and real estate CRM systems is a plus.