Operations Assistant (Hybrid) - Vienna, Growth Path

Allocator One GmbH; Wien; Hybrid; EUR 28,000 - 42,000; Full time

Benefits offered by this job

Hybrid work in Vienna

International team across Europe, Asia

Job summary

Allocator One GmbH in Vienna is seeking an Administrative Assistant to provide day-to-day administrative and operational support to leadership, help coordinate offices, scheduling, travel, documentation, and internal operations while working closely with senior team members. This role offers excellent opportunities to grow into broader operational responsibilities as the company expands.

This position features a hybrid Vienna-based work setup with an international team across Europe, Asia, and

Qualifications

• Previous experience in administration, executive assistance, office support, hospitality, customer service, or a similar people-focused role. Hospitality background encouraged.

Responsibilities

• Provide administrative support to leadership and the wider team. Coordinate calendars, meetings, travel arrangements, and logistics.
• Assist with office administration and day-to-day operations.
• Support internal events, meetings, and company initiatives.
• Maintain administrative records and company documentation.
• Coordinate with vendors, suppliers, and service providers.
• Assist with onboarding activities and office logistics.
• Support finance with invoices, expense tracking, and administrative tasks.
• Help improve administrative processes and provide operational support as needed.
• Take on additional responsibilities as the role evolves and the company grows.

Skills

Administrative support

Office coordination

Calendar management

Communication skills

English communication

Tools

Google Workspace

Microsoft Office

Job description

Allocator One GmbH in Vienna is seeking an Administrative Assistant to provide day-to-day administrative and operational support to leadership, help coordinate offices, scheduling, travel, documentation, and internal operations while working closely with senior team members. This role offers excellent opportunities to grow into broader operational responsibilities as the company expands.

This position features a hybrid Vienna-based work setup with an international team across Europe, Asia, and