Hybrid Administrative Coordinator for Global Growth

Join; Wien; Hybrid; EUR 32.000 - 52.000; Vollzeit

Benefits dieser Stelle

Hybrid work Vienna

Zusammenfassung

Allocator One Group is seeking an Administrative Assistant to support Vienna leadership, coordinate calendars, arrange travel, and manage documentation, ensuring the Vienna office runs smoothly. You will collaborate with senior team members and help with day-to-day operations.

This role offers growth into broader operational responsibilities as the company expands, with a hybrid Vienna-based setup and an international team across Europe and beyond.

Qualifikationen

• Experience in administration, executive assistance, office support or similar people-focused role.
• Excellent organizational skills with strong attention to detail.
• Friendly, proactive, and service-oriented mindset.
• Strong written and verbal English communication; German is a plus.

Aufgaben

• Provide administrative support to leadership and the wider team.
• Coordinate calendars, meetings, travel arrangements, and logistics.
• Assist with office administration and day-to-day operations.
• Support internal events, meetings, and company initiatives.
• Maintain administrative records and company documentation.
• Coordinate with vendors, suppliers, and service providers.
• Assist with onboarding activities and office logistics.
• Support finance with invoices, expense tracking, and administrative tasks.
• Help improve administrative processes and provide operational support as needed.
• Take on additional responsibilities as the role evolves and the company grows.

Kenntnisse

Attention to detail

Organizational skills

Customer service mindset

English communication

German language

Tools

Google Workspace

Microsoft Office

Jobbeschreibung

Allocator One Group is seeking an Administrative Assistant to support Vienna leadership, coordinate calendars, arrange travel, and manage documentation, ensuring the Vienna office runs smoothly. You will collaborate with senior team members and help with day-to-day operations.

This role offers growth into broader operational responsibilities as the company expands, with a hybrid Vienna-based setup and an international team across Europe and beyond.