Executive Assistant & Office Manager - Vienna (Hybrid)

GoHiring GmbH; Schwechat; Vor Ort; EUR 28.000 - 33.000; Vollzeit

Benefits dieser Stelle

25 days vacation

Flexible/home-office options

Bike Leasing program

On-site facilities at Vienna Airport

Team lunches

Zusammenfassung

ENPULSION, a space tech company near Vienna, seeks an experienced Office Manager & Executive Assistant to oversee the Vienna office and support the CEO. This hands-on role requires discretion, initiative, and a service mindset.

You will manage calendars, inboxes, meetings, travel, and coordination while also leading office operations, reception, post, supplies, and supplier liaison. The position offers 38.5 hours per week and a base salary starting at EUR 2,727.40 gross per month, with potential

Qualifikationen

• 2–4 years of experience in office management, executive assistance, workplace operations, hospitality, administration, or a similar role.

Aufgaben

• Manage and continuously update the CEO’s calendar, including meetings, focus time, travel, deadlines, and business and selected personal appointments.
• Manage the CEO’s inbox and incoming requests by prioritizing messages, drafting routine responses, and following up where needed.
• Coordinate meetings and workshops, including participants, rooms, online links, catering, and materials.
• Coordinate vehicle administration and upkeep, including servicing, registration, insurance, cleaning, and fuel or charging arrangements.
• Handle occasional personal administrative errands and practical arrangements for the CEO.
• Handle sensitive and confidential information with a high degree of discretion.
• Take ownership of day-to-day office operations, ensuring kitchens, meeting rooms, and shared spaces are clean, organized, and well stocked.
• Provide front-of-house support by handling incoming calls and welcoming visitors and guests.
• Manage incoming and outgoing post, packages, and deliveries.
• Manage office and kitchen supplies, including ordering and stock management.
• Coordinate company visits and delegations, including access, meeting spaces, catering, parking, transport, and guest communication.
• Provide occasional support with the financial, legal and general administration of affiliated companies, including documentation and liaison with external partners.

Kenntnisse

German C2

English

Organizational skills

Discretion

Executive support

Jobbeschreibung

ENPULSION, a space tech company near Vienna, seeks an experienced Office Manager & Executive Assistant to oversee the Vienna office and support the CEO. This hands-on role requires discretion, initiative, and a service mindset.

You will manage calendars, inboxes, meetings, travel, and coordination while also leading office operations, reception, post, supplies, and supplier liaison. The position offers 38.5 hours per week and a base salary starting at EUR 2,727.40 gross per month, with potential