Global Senior Executive Assistant & Operations Support

Doka; Österreich; Vor Ort; EUR 36.000 - 44.000; Vollzeit

Benefits dieser Stelle

Modern working environment

Growth opportunities

Flexible working hours

Challenging responsibilities

Zusammenfassung

Umdasch Group Ventures seeks a highly organized Senior Assistant to support a globally dispersed team in administrative, organizational, and project-related matters. You will ensure governance processes run smoothly and act as a reliable interface between internal and external stakeholders.

You’ll coordinate meetings, onboarding, and system access while managing office operations and travel logistics. Fluency in German and English plus strong MS Office skills are essential for this role.

Qualifikationen

• Minimum 10 years of experience in assistant roles, including international settings.
• Excellent German and English skills; additional languages are a plus.
• Completed commercial/business education (e.g., HAK or equivalent).
• Strong MS Office skills and high IT affinity, including AI awareness.

Aufgaben

• Prepare board-level documentation and create presentations, reports, agendas, minutes, and communication materials in German and English.
• Plan, organize, and coordinate meetings, workshops, events, selected marketing activities, and business trips (flights, trains, hotels, visas).
• Manage office organization, invoices, orders, and expense reports.
• Serve as a point of contact and key user for various company systems.
• Onboard new employees, including hardware procurement, system access, and training.
• Cover for colleagues during absences and flexibly take on additional tasks.

Kenntnisse

Interpersonal skills

Teamwork

Structured problem solving

German and English fluency

Curiosity, adaptability, resilience

Discretion, attention to detail

Ausbildung

Commercial/business education (e.g., HAK)

Tools

MS Office

Jobbeschreibung

Umdasch Group Ventures seeks a highly organized Senior Assistant to support a globally dispersed team in administrative, organizational, and project-related matters. You will ensure governance processes run smoothly and act as a reliable interface between internal and external stakeholders.

You’ll coordinate meetings, onboarding, and system access while managing office operations and travel logistics. Fluency in German and English plus strong MS Office skills are essential for this role.