Executive Office Administrator for Global Travel

VistaJet; Salzburg; Presencial; EUR 32.000 - 45.000; Jornada completa

Descripción de la vacante

VistaJet is seeking an Office Administrator for its Global Travel Management team, based in a small satellite office in Austria. You will support senior leadership, including the Chief of Staff and the President of Global Travel Management, and be part of a broader international team.

The role emphasizes precision, independent work, and discreet handling of sensitive information in a fast-paced global environment with a focus on administrative duties and cross-team coordination.

Formación

• Experience in a similar administrative role.
• Self-motivated and able to work independently.
• Reliable and proactive mindset with a problem-solving attitude.
• Comfortable working in a dynamic, international environment.
• Team-oriented, while thriving in a smaller office setting.
• High level of professionalism and discretion.

Responsabilidades

• Administrative & Documentation Support: Prepare, review and maintain documentation with accuracy; summarize reports and email conversations; ensure timely document prep for stakeholders.
• Communication & Coordination: Manage day-to-day communications via email/phone; facilitate between internal teams and leadership; draft and respond to correspondence.
• Data & Records Management: Maintain records and databases with precision; support archiving per company standards; ensure easy retrieval of files.
• Executive Support: Provide admin support to Chief of Staff and President of Global Travel Management; assist with materials, scheduling and coordination; take ownership of tasks.

Conocimientos

Experience in similar role

Self-motivated

Independent work

Reliable and proactive

International environment

Professional and discreet

Descripción del empleo

VistaJet is seeking an Office Administrator for its Global Travel Management team, based in a small satellite office in Austria. You will support senior leadership, including the Chief of Staff and the President of Global Travel Management, and be part of a broader international team.

The role emphasizes precision, independent work, and discreet handling of sensitive information in a fast-paced global environment with a focus on administrative duties and cross-team coordination.