Operations & Admin Assistant (m/f/d)

SensIQon; Wien; Hybrid; EUR 32,000 - 48,000; Full time

Job summary

SensIQon is seeking a reliable and proactive coordinator to bring structure to processes, tools, schedules and communication. You will coordinate internal processes, appointments and to-dos, prepare documents and presentations, and ensure information flows between management, sales and the tech team.

The role requires quick grasp of technical topics, first technical skills, and strong organizational reliability.

Qualifications

• Coordinate internal processes, appointments and to-dos.
• Prepare documents, offers, invoices and presentations.
• Keep information flowing between management, sales and the tech team.
• Organise meetings, follow-ups and administrative processes.
• Bring structure to tools, documents and recurring workflows.
• Excellent organisation and reliability; independent and proactive.

Responsibilities

• Coordinate internal processes and schedules.
• Prepare documents, offers, invoices and presentations.
• Maintain smooth information flow between management, sales and tech.
• Organize meetings, follow-ups and admin tasks.

Skills

Organizational skills

Coordination

Communication

Digital tools

Tech awareness

Tools

Office software

Job description

We are looking for a reliable, proactive person who brings structure to processes, tools, schedules and communication – and quickly understands technical topics.

Coordinate internal processes, appointments and to-dos

Prepare documents, offers, invoices and presentations

Keep information flowing between management, sales and the tech team

Organise meetings, follow-ups and administrative processes

Bring structure to tools, documents and recurring workflows

Excellent organisation and reliability

First technical skills

Quick grasp of technical topics

Confident with digital tools and AI

Independent, precise and proactive way of working

Very good German, good English