Assistant to the CEO (m/f/d)

A1 Telekom Austria AG; Wien; On-site; EUR 54,000 - 66,000; Full time

Job summary

A1 Telekom Austria AG in Vienna is seeking an experienced Assistant to the CEO to provide proactive organizational and administrative support across the leadership and business functions.

You will manage the CEO's calendar, arrange travel, prepare meetings and documents, and coordinate with internal teams and external stakeholders while handling sensitive information with discretion. The role offers broad exposure to the company and leadership environment.

Qualifications

• Several years of experience as an assistant or management assistant.
• Excellent organizational, coordination and prioritization skills.
• Excellent German and English with discretion and integrity.

Responsibilities

• Organize and coordinate the CEO's calendar, meetings, travel, and daily activities.
• Coordinate processes including personnel administration, orders, invoicing, and other admin tasks.
• Prepare meetings, presentations, briefings, and follow-up actions.
• Act as key user for IT systems and manage documents, reports and related processes.
• Coordinate with internal and external stakeholders and support selected projects.
• Handle sensitive information with discretion and ensure priorities, deadlines and open actions are followed.

Job description

As Assistant to the CEO, you will provide proactive and reliable support to the CEO across a broad range of organizational, administrative and business-related activities. You will ensure smooth day-to-day operations, coordinate important processes and act as a key interface between the CEO, internal functions and external stakeholders.

The role combines hands-on organizational support with selected management and coordination responsibilities, offering broad exposure to the company and its leadership environment.

Responsibilities

• Organizational Support: Manage and coordinate the CEO's calendar, meetings, travel arrangements and day-to-day organizational activities.
• Process Coordination: Manage and coordinate processes including personnel administration, orders, invoicing and other administrative activities.
• Meeting & Management Support: Prepare meetings, presentations, briefings and relevant management documents, and coordinate follow-up actions.
• IT & Documentation: Act as key user for relevant IT systems and take responsibility for documents, documentation, reports and related processes.
• Stakeholder & Project Coordination: Coordinate with internal and external stakeholders and independently support selected projects and business-related topics.
• Confidential & Proactive Support: Handle sensitive information with discretion, anticipate requirements and ensure that priorities, deadlines and open actions are followed up effectively.

Your Profile

• Several years of experience in an assistant, management assistant or comparable role, ideally in a larger or international organization.
• Excellent organizational, coordination and prioritization skills, with a proactive and reliable working style.
• Strong communication and interpersonal skills and a professional approach when working with senior stakeholders.
• Excellent MS Office / Microsoft 365 skills and confidence in using corporate IT systems and AI Tools.
• Very good German and English skills, combined with a high level of discretion, confidentiality and integrity.

For this position, we offer an annual gross salary of approximately EUR 60.000.

We are a reliable partner in digitization in 7 countries and offer our business and private customers smart IT services and digital communication solutions. With the best network technology, we connect people worldwide and are always on the lookout for innovations and energy-efficient technologies that benefit our team, customers, society and the environment. Whether you are an IT or Security expert, sales talent, data genius or communication virtuoso - we have the right job for you.