Assistant to the Board*

KTM Innovation; Mattighofen; On-site; EUR 45,000 - 65,000; Full time

Job summary

KTM Innovation in Austria seeks an Executive Assistant to the Board to ensure seamless executive operations, manage priorities, and act as a central interface for internal and external stakeholders.

You will handle complex calendars, travel, minutes, presentations, and reports with discretion and professionalism, reporting directly to the Board. The role requires business-fluent English and, ideally, German language skills.

Qualifications

• Several years of proven experience as an Executive Assistant or in a comparable high-responsibility role
• Business-fluent English; German language skills are an advantage
• Advanced proficiency in MS Office, especially Outlook, PowerPoint and Excel
• Exceptional organisational abilities paired with clear, confident communication
• Strong presence and professionalism when interacting with senior executives, including in fast-paced or complex environments
• A high level of discretion and loyalty, a hands-on mindset, and a strong sense of personal accountability
• Resilience, adaptability and a high degree of empathy

Responsibilities

• Providing proactive, high-level organisational and administrative support to the Executive Board
• Serving as a central communication interface and trusted point of contact for enquiries from international stakeholders and internal management
• Managing complex calendars, travel arrangements and appointments with exceptional accuracy and attention to detail
• Ensuring the confidential handling of sensitive information and proactive communication management
• Coordinating and prioritising complex tasks, including structured support for projects
• Preparing precise and reliable minutes at Executive Board meetings
• Planning, organising and following up on internal and external meetings, off-sites and corporate events
• Creating and delivering well-structured presentations, analytical statistics, decision-making documents and reports

Skills

MS Office

Calendar management

Executive communication

Discretion

Loyalty

Accountability

Resilience

Adaptability

English proficiency

German language (advantage)

Tools

Outlook

PowerPoint

Excel

Job description

The Assistant to the Board* plays a pivotal role in ensuring seamless organisational, administrative and communication processes at the highest leadership level. This position acts as a trusted partner to the Board, managing complex priorities, coordinating strategic tasks and serving as a central interface for internal and external stakeholders. With a high degree of professionalism, discretion and structure, the role supports effective decision‑making and contributes to the smooth running of executive operations.

• Providing proactive, high‑level organisational and administrative support to the Executive Board
• Serving as a central communication interface and trusted point of contact for enquiries from international stakeholders and internal management
• Managing complex calendars, travel arrangements and appointments with exceptional accuracy and attention to detail
• Ensuring the confidential handling of sensitive information and proactive communication management
• Coordinating and prioritising complex tasks, including structured support for projects
• Preparing precise and reliable minutes at Executive Board meetings
• Planning, organising and following up on internal and external meetings, off‑sites and corporate events
• Creating and delivering well‑structured presentations, analytical statistics, decision‑making documents and reports

• Several years of proven experience as an Executive Assistant or in a comparable high‑responsibility role
• Business‑fluent English, German language skills are an advantage
• Advanced proficiency in MS Office, especially Outlook, PowerPoint and Excel
• Exceptional organisational abilities paired with clear, confident communication
• Strong presence and professionalism when interacting with senior executives, including in fast‑paced or complex environments
• A high level of discretion and loyalty, a hands‑on mindset, and a strong sense of personal accountability
• Resilience, adaptability and a high degree of empathy