Executive Assistant to CEO - Operations, Marketing & Fleet

DHL Global Forwarding; Fischamend; Remote; EUR 60,000 - 90,000; Full time

Benefits offered by this job

Parking

DHL shuttle service

Meal vouchers

Home office option

Job summary

DHL Global Forwarding in Austria seeks a highly organized executive support professional to empower the CEO for Austria & Southern Europe. The role combines fleet coordination, facilities management, and marketing communications in a dynamic, autonomous setting.

You will prepare presentations, coordinate travel, manage events and liaise with internal teams and external stakeholders. Strong MS Office skills and German/English proficiency are essential.

Qualifications

• University degree or comparable professional qualification.
• Several years of relevant experience in executive assistance, office management and communications.
• Advanced proficiency in Microsoft Office, particularly Excel, PowerPoint and Word.
• Strong German and English language skills, written and spoken.

Responsibilities

• Provide professional day-to-day support to the CEO Austria & Southern Europe.
• Prepare high-quality presentations, reports and decision-making materials for management.
• Support the CEO in strategic projects and initiatives.
• Organize and coordinate business travel, including travel and expense management.
• Plan, organize and support internal and external meetings, events and fairs.
• Act as a liaison between internal departments and external stakeholders at regional and national levels.
• Coordinate and administer the company fleet (passenger vehicles only).
• Plan and implement internal and external communication activities.
• Manage digital channels including social media, website content and email marketing.
• Support customer events, trade fairs, conferences and internal engagement initiatives.
• Procurement and administration of marketing materials per branding guidelines.

Skills

Executive support

Office management

Communication skills

Organizational skills

Independent working

Discretion

Education

University degree or comparable professional qualification

Tools

Microsoft Office (Excel, PowerPoint, Word)

Job description

DHL Global Forwarding in Austria seeks a highly organized executive support professional to empower the CEO for Austria & Southern Europe. The role combines fleet coordination, facilities management, and marketing communications in a dynamic, autonomous setting.

You will prepare presentations, coordinate travel, manage events and liaise with internal teams and external stakeholders. Strong MS Office skills and German/English proficiency are essential.