Executive Assistant & Office Manager for CEO Support

ENPULSION; Schwechat; Vor Ort; EUR 28.000 - 33.000; Vollzeit

Benefits dieser Stelle

25 days vacation

KlimaTicket (Metropol region)

Discounted parking space

Cantina vouchers for on-site dining

FlexTime

Home office options

Monthly team lunches

Learning & development budget

Bike Leasing

Office at VIE Airport City

Zusammenfassung

ENPULSION is seeking an experienced Office Manager & Executive Assistant to oversee the Vienna office and provide executive support to the CEO. The role combines office operations with personal and calendar management, requiring discretion and a proactive service mindset.

Key responsibilities include calendar management, inbox handling, meeting coordination, travel arrangements, and frontline office duties.

Qualifikationen

• 2–4 years of experience in office management, executive assistance, workplace operations, hospitality, administration, or a similar role.
• C2-level German and excellent English skills are required.
• Strong organizational skills and exceptional attention to detail.
• Proactive, reliable, and able to anticipate practical needs.
• Able to manage multiple priorities and switch between tasks.
• Hands-on and comfortable with practical office needs.
• Strong communication and interpersonal skills.
• Professional, welcoming, service-oriented, and discreet.

Aufgaben

• CEO Office & Executive Support: Manage and continuously update the CEO’s calendar, inbox, and meeting logistics.
• Coordinate travel, visits, and personal appointments for the CEO with discretion.
• Office Management: Run day-to-day office operations, welcome visitors, handle post, manage supplies, and coordinate facilities.
• Support with financial, legal and general administration for affiliated companies when needed.
• Type of contract: Full-time position with 38.5 hours/week.

Kenntnisse

C2 German

Excellent English

Jobbeschreibung

ENPULSION is seeking an experienced Office Manager & Executive Assistant to oversee the Vienna office and provide executive support to the CEO. The role combines office operations with personal and calendar management, requiring discretion and a proactive service mindset.

Key responsibilities include calendar management, inbox handling, meeting coordination, travel arrangements, and frontline office duties.