Executive Assistant to the CEO Austria & Southern Europe (M/W/D)

DHL Global Forwarding; Fischamend; A distancia; EUR 60.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Parking

DHL shuttle service

Meal vouchers

Home office option

Descripción de la vacante

DHL Global Forwarding in Austria seeks a highly organized executive support professional to empower the CEO for Austria & Southern Europe. The role combines fleet coordination, facilities management, and marketing communications in a dynamic, autonomous setting.

You will prepare presentations, coordinate travel, manage events and liaise with internal teams and external stakeholders. Strong MS Office skills and German/English proficiency are essential.

Formación

• University degree or comparable professional qualification.
• Several years of relevant experience in executive assistance, office management and communications.
• Advanced proficiency in Microsoft Office, particularly Excel, PowerPoint and Word.
• Strong German and English language skills, written and spoken.

Responsabilidades

• Provide professional day-to-day support to the CEO Austria & Southern Europe.
• Prepare high-quality presentations, reports and decision-making materials for management.
• Support the CEO in strategic projects and initiatives.
• Organize and coordinate business travel, including travel and expense management.
• Plan, organize and support internal and external meetings, events and fairs.
• Act as a liaison between internal departments and external stakeholders at regional and national levels.
• Coordinate and administer the company fleet (passenger vehicles only).
• Plan and implement internal and external communication activities.
• Manage digital channels including social media, website content and email marketing.
• Support customer events, trade fairs, conferences and internal engagement initiatives.
• Procurement and administration of marketing materials per branding guidelines.

Conocimientos

Executive support

Office management

Communication skills

Organizational skills

Independent working

Discretion

Educación

University degree or comparable professional qualification

Herramientas

Microsoft Office (Excel, PowerPoint, Word)

Descripción del empleo

Are you a highly organized professional who thrives in a dynamic environment, takes ownership, and enjoys working independently? Are you looking for a diverse role that combines executive support with responsibilities in fleet coordination, facility management, and marketing & communications? If so, we look forward to receiving your application.

Your Responsibilities

Executive Support

• Provide professional day-to-day support to the CEO Austria & Southern Europe
• Prepare high-quality presentations, reports and decision-making materials for management
• Support the CEO in strategic projects and initiatives
• Organize and coordinate business travel, including travel and expense management
• Plan, organize and support internal and external meetings, events and fairs
• Act as a key liaison between internal departments and external stakeholders on regional, country and Vienna branch level
• Coordination and administration of the company fleet (passenger vehicles only)

Marketing & Communications

• Plan and implement internal and external communication activities
• Manage digital communication channels, including social media, website content and email marketing
• Support customer events, trade fairs, conferences, and internal engagement initiatives
• Manage the procurement and administration of marketing and promotional materials in line with corporate branding guidelines

Your Profile

Personal Skills

• High level of integrity, loyalty, and discretion
• Excellent communication and organizational skills
• Independent, structured and responsible working style
• Strong initiative, drive and hands-on mentality
• Quick learner with the ability to grasp new concepts rapidly
• Creativity combined with a pragmatic, solution-oriented mindset
• Resilient, flexible, and professional, even in challenging situations
• Service-oriented team player with a positive attitude
• Confident handling of confidential information and diverse stakeholder groups

Professional Qualifications

• University degree or a comparable professional qualification
• Several years of relevant experience in executive assistance, office management and communications
• Advanced proficiency in Microsoft Office, particularly Excel, PowerPoint and Word
• Strong digital affinity and confident use of modern communication and presentation toolsExcellent written and spoken German and English skills

What We Offer

• A varied and responsible role with direct exposure to the CEO Austria & Southern Europe, the Senior Management Team and the Head of Marketing & Sales
• The opportunity to contribute your own ideas and actively shape processes and initiatives
• A collaborative team environment and an open corporate culture
• Attractive development and career opportunities within the DHL Group
• A modern, international and dynamic working environment within one of the world’s leading logistics companies
• Flexible working hours and the possibility to work from home
• A competitive compensation package, extensive development opportunities in an international environment and attractive employee benefits (e.g. parking, DHL shuttle service, Meal vouchers and more)

Join Us!

Become part of our team and help shape the future of logistics. We look forward to receiving your application!