Assistant to the CEO (m/f/d)

A1 Group; Wien; On-site; EUR 54,000 - 66,000; Full time

Job summary

A1 Group is seeking an experienced Assistant to the CEO to provide proactive and reliable support across organizational, administrative and business-related activities. You will help ensure smooth day-to-day operations and act as a key interface between the CEO, internal teams and external stakeholders.

The role blends hands-on organizational support with selected management and coordination responsibilities, offering broad exposure to the leadership environment and opportunities to contribute

Qualifications

• Several years of experience in an assistant/management assistant role.
• Excellent organizational, coordination and prioritization skills; proactive and reliable.
• Strong communication and interpersonal skills with senior stakeholders.
• Excellent MS Office / Microsoft 365 skills and confidence with corporate IT systems.
• Very good German and English skills with discretion and integrity.

Responsibilities

• Manage the CEO's calendar, meetings, travel and day-to-day organizational activities.
• Coordinate processes including personnel administration, orders, invoicing and admin tasks.
• Prepare meetings, presentations, briefings and follow-up actions.
• Act as key user for IT systems and manage documents and reports.
• Coordinate with internal and external stakeholders on selected projects.
• Handle sensitive information with discretion and ensure priorities and deadlines are followed.

Skills

Assistant/Management assistant

Organizational skills

Coordination

Communication skills

MS Office / MS 365

German & English (bilingual)

Discretion & integrity

Job description

As Assistant to the CEO , you will provide proactive and reliable support to the CEO across a broad range of organizational, administrative and business-related activities. You will ensure smooth day-to-day operations, coordinate important processes and act as a key interface between the CEO, internal functions and external stakeholders.

The role combines hands-on organizational support with selected management and coordination responsibilities , offering broad exposure to the company and its leadership environment.

Responsibilities

Organizational Support

Manage and coordinate the CEO’s calendar, meetings, travel arrangements and day-to-day organizational activities.

Process Coordination

Manage and coordinate processes including personnel administration, orders, invoicing and other administrative activities.

Meeting & Management Support

Prepare meetings, presentations, briefings and relevant management documents, and coordinate follow-up actions.

IT & Documentation

Act as key user for relevant IT systems and take responsibility for documents, documentation, reports and related processes.

Stakeholder & Project Coordination

Coordinate with internal and external stakeholders and independently support selected projects and business-related topics.

Confidential & Proactive Support

Handle sensitive information with discretion, anticipate requirements and ensure that priorities, deadlines and open actions are followed up effectively.

Your Profile

• Several years of experience in an assistant, management assistant or comparable role , ideally in a larger or international organization
• Excellent organizational, coordination and prioritization skills , with a proactive and reliable working style
• Strong communication and interpersonal skills and a professional approach when working with senior stakeholders
• Excellent MS Office / Microsoft 365 skills and confidence in using corporate IT systems and AI Tools.
• Very good German and English skills , combined with a high level of discretion, confidentiality and integrity

For this position, we offer an annual gross salary of approximately EUR 60.000.