Executive Assistant to the CEO (all genders) - The Right Hand

Viewpointsystem GmbH; Wien; On-site; EUR 44,000 - 56,000; Full time

Benefits offered by this job

Salary range

Vienna transport card

Workation in the EEA

Dog-friendly offices

Inspire Days

Insight into product development

Job summary

Viewpointsystem GmbH in Vienna, Austria, seeks an Executive Assistant to support the CEO by owning calendars, coordinating travel, and preparing meetings.

You will handle communications and stay proactive to ensure smooth daily operations in a fast-moving, international environment.

Qualifications

• Proven experience supporting senior leadership.
• Exceptional organisational skills and attention to detail.
• Proactive, discreet and reliable approach to handling information.

Responsibilities

• Own and manage the CEO's calendar with prioritisation.
• Organise travel itineraries including flights, hotels, transport.
• Prepare meetings with briefings, agendas, materials and follow-ups.
• Handle correspondence on behalf of the CEO when needed.
• Anticipate needs and stay one step ahead.
• Coordinate with internal teams and external partners to stay on track.

Skills

Executive support experience

Organisational skills

Discretion & reliability

Calm under pressure

Bilingual English German

Proactive mindset

International environment

Job description

Keep a founder moving fast, without anything falling through the cracks.

We build award-winning smart glasses in Vienna: hardware, firmware, software, all under one roof. Our CEO moves fast, thinks big, and needs someone equally sharp keeping everything organised behind the scenes. You'll own his calendar, travel, and meeting preparation, making sure every day runs as it should, and every commitment is followed through.

This is a role where your precision and proactivity directly shape how effectively the company is led.

Tasks

What You'll Be Doing

• Own and manage the CEO's calendar: scheduling, prioritising, and protecting his time


• Organise travel: flights, hotels, ground transport, itineraries: seamless and stress-free


• Prepare meetings: briefings, agendas, materials, and follow-ups


• Handle correspondence and communication on behalf of the CEO where needed


• Anticipate needs before they become requests. You're always one step ahead


• Coordinate with internal teams and external partners to keep things on track

Requirements

What You Bring to the Team

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior leadership


• Exceptional organisational skills and sharp attention to detail


• A proactive, discreet, and reliable way of working, you handle sensitive information with care


• Calm under pressure and able to reprioritise quickly when things change


• Strong communication skills, written and verbal, in both German and English


• Dedication to your job paired with a good sense of humor


• Comfortable working in a fast-moving, international environment

Benefits

What's extra?

• Salary: €3.954 - €5.000 gross/month depending on experience


• Yearly public transport card (Vienna)


• Workation within the EEA


• Dog-friendly offices


• "Inspire Days" - time to learn and recharge


• A front-row seat to how a deep-tech hardware product gets built, from PCB to shipped device


• International team where your impact is visible every day

Ready to be the person who keeps the CEO, and the company, moving forward?

We can't wait to meet you.

Making Future Reality - let's organise it together.