Administrative Assistant - Hybrid in Vienna, Growth Path

Infra One GmbH; Wien; Hybrid; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Hybrid work environment

Vienna office base

International team across Europe

Job summary

Allocator One GmbH in Vienna is seeking an Administrative Assistant to provide day-to-day administrative and operational support to leadership and the team. The role focuses on office coordination, scheduling, travel arrangements, documentation, and internal operations, with opportunities to grow into broader operational responsibilities as the company expands.

You'll collaborate closely with senior team members and manage vendor coordination, onboarding activities, and support for finance and

Qualifications

• Experience in administration, executive assistance, office support or customer service.
• Hospitality background encouraged; strong customer service and interpersonal skills.
• Excellent organizational skills with strong attention to detail.
• Friendly, proactive and service-oriented mindset.

Responsibilities

• Provide administrative support to leadership and the wider team.
• Coordinate calendars, meetings, travel arrangements, and logistics.
• Assist with office administration and day-to-day operations.
• Support internal events, meetings, and company initiatives.
• Take on additional responsibilities as the role evolves.

Skills

Administrative support

Organizational skills

Customer service

English communication

Tools

Google Workspace

Microsoft Office

Job description

Allocator One GmbH in Vienna is seeking an Administrative Assistant to provide day-to-day administrative and operational support to leadership and the team. The role focuses on office coordination, scheduling, travel arrangements, documentation, and internal operations, with opportunities to grow into broader operational responsibilities as the company expands.

You'll collaborate closely with senior team members and manage vendor coordination, onboarding activities, and support for finance and