Back-Office Lead & Operations Coordinator (Flexible Hours)

Risk Consult; Wien; On-site; EUR 31,000 - 37,000; Full time

Benefits offered by this job

Structured training

Close cooperation with department管理

Creative freedom

Job summary

Risk Consult in Vienna is seeking an experienced Operational Back Office & Administration specialist to take responsibility for back-office processes, coordinate a small team, and support department management.

You will participate in merging back-office areas into a cross-department pool, develop processes, ensure data quality, and maintain efficient, reliable workflows while staying hands-on and service-oriented.

Qualifications

• Several years of experience in operational back office or a comparable assistant function with high independence.
• Strong organizational talent and forward-looking way of working with the ability to set priorities.
• Very good Excel skills and experience in preparing documents and evaluations.
• Experience coordinating processes or small teams and enjoyment of creating structure and commitment.

Responsibilities

• Handle central back-office processes from order receipt to invoicing.
• Ensure structured and on-time processes in day-to-day business.
• Operational follow-up of projects and coordination of tasks and emails.
• Maintain data structures and ensure high data quality.
• First point of contact for customers and independent processing of inquiries.
• Coordinate appointments, prepare documents and evaluations (especially Excel).
• Coordinate a small back-office team (1–2 employees) and harmonize processes.

Skills

Excel expertise

Organizational skills

Team coordination

Discretion

Tools

MS Office

Job description

Risk Consult in Vienna is seeking an experienced Operational Back Office & Administration specialist to take responsibility for back-office processes, coordinate a small team, and support department management.

You will participate in merging back-office areas into a cross-department pool, develop processes, ensure data quality, and maintain efficient, reliable workflows while staying hands-on and service-oriented.