Remote QA & Admin Coordinator — Construction Projects

Virtustant; Argentina; Remote; ARS 42,552,000 - 63,828,000; Full time

Job summary

Virtustant is seeking an Off-Site QA and Admin Coordinator to support an Ontario-based construction client remotely. You will review logs, ensure quality control, and draft changes while coordinating with field teams to protect margins and streamline workflows.

Your role focuses on minimizing callbacks, timely change orders, and accurate invoicing, using tools like JobTread and CompanyCam, with a commitment to craftsmanship and efficiency.

Qualifications

• 2+ years in remote administrative, operations or project coordination.
• Sharp eye for discrepancies in measurements, invoices and photo logs.
• Proficient English written and spoken at C1/C2 level.
• Ability to work independently in a fast-paced, priority-shifting environment.

Responsibilities

• Review daily photo and video logs from field leads in CompanyCam.
• Check site uploads against tolerance checklists (subfloor flatness, reveal lines, stair geometry, cabinet plumb).
• Flag quality issues to field supervisor or owner before crews leave to cut callbacks.
• Draft client change orders and price adjustments from field notes in JobTread.
• Prepare preliminary material takeoffs and vendor quote comparisons under direction.
• Process vendor invoices, packing slips and receipts using OCR tools and project boards.
• Coordinate with logistics partners and delivery drivers to confirm site staging and POD photos.
• Manage scheduling boards and keep sub-trade compliance documents up to date (WorkSafeNB/WSIB, insurance).
• Assist with milestone billing reminders, client follow-ups, warranty inquiries and post-project reviews.

Skills

Remote admin

Attention to detail

English fluency

Independent work

Project coordination

Logistics coordination

Vendor management

Documentation

Tools

Google Workspace

Microsoft 365

CompanyCam

JobTread

Buildertrend

OCR tools

Job description

Virtustant is seeking an Off-Site QA and Admin Coordinator to support an Ontario-based construction client remotely. You will review logs, ensure quality control, and draft changes while coordinating with field teams to protect margins and streamline workflows.

Your role focuses on minimizing callbacks, timely change orders, and accurate invoicing, using tools like JobTread and CompanyCam, with a commitment to craftsmanship and efficiency.