Executive Assistant & Facilities Coordinator, Arla - Buenos Aires, Argentina

Arla Foods; Buenos Aires; Vor Ort; ARS 900.000 - 1.500.000; Vollzeit

Benefits dieser Stelle

Competitive salary

Private medical coverage

Life insurance

Local benefits

Zusammenfassung

Arla Foods in Buenos Aires seeks a highly organised Executive Assistant to support the General Manager and help create an exceptional workplace experience in our office. You will partner with leaders, employees and external stakeholders, ensuring priorities, schedules and events run smoothly.

The role requires 3 years of relevant experience, fluency in English and Spanish, and proficiency with Microsoft Office and modern collaboration tools.

Qualifikationen

• 3+ years of experience in Executive Assistant, Office Management or similar roles.
• Experience supporting senior leaders in fast-paced environments.
• Bilingual English and Spanish written and spoken communication is preferred.

Aufgaben

• Coordinate priorities and manage complex schedules for the General Manager.
• Prepare presentations, reports, and leadership materials for internal/external stakeholders.
• Oversee office operations, facilities, supplier relationships, and employee engagement initiatives.
• Manage fleet administration, vendor management, and documentation compliance.
• Coordinate contracts, track budgets, and drive process improvements.

Kenntnisse

Executive support

Calendar management

Communication

Office software

Ausbildung

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

AI-enabled collaboration tools

Jobbeschreibung

Could you see yourself at the centre of a fast-paced business, partnering with senior leaders and ensuring priorities, people, and projects stay on track?

At Arla, we're looking for a highly organised and proactive professional to support our General Manager while helping create an exceptional workplace experience in our Buenos Aires office. As a trusted partner to leaders, employees, and external stakeholders, you'll thrive in a varied role where your organisation, initiative, and people-focused approach make a visible impact every day.

How You Will Make An Impact

• Partner with the General Manager to coordinate business priorities, manage complex schedules, and ensure seamless planning of meetings, travel, and key leadership activities.
• Prepare high-quality presentations, reports, and leadership materials while acting as a trusted point of contact for internal and external stakeholders.
• Oversee the day-to-day workplace experience by coordinating office operations, facilities services, supplier relationships, and employee engagement initiatives.
• Manage fleet administration and business support processes, ensuring accurate documentation, regulatory compliance, and effective vendor management.
• Drive administrative excellence through contract coordination, record management, budget support, and continuous improvement initiatives that enhance operational efficiency.

What Will Make You Successful

You'll bring experience supporting senior leaders in a fast-paced environment and understand how to balance competing priorities while maintaining a high level of professionalism. You will have strong written and verbal communication in both English and Spanish. To facilitate success in this role, you need experience using Microsoft Office tools and confidence using digital productivity and AI-enabled collaboration tools.

A minimum of 3 years of experience in Executive Assistant, Office Management, Facilities Management or similar positions is desirable and a Bachelor's degree in Business Administration, Hospitality, Communications, Human Resources, or a related field is advantageous. Experience supporting senior leaders, managing vendors and workplace services, coordinating travel and events, and overseeing administrative operations, budget tracking, and purchasing processes will help you thrive in this role.

What do we offer?

At Arla, we're committed to helping our people grow and develop their careers. You'll be supported by experienced colleagues, empowered to take ownership, and encouraged to bring new ideas that improve how we work. Combined with the purpose of being part of a farmer-owned cooperative and global dairy leader, this creates an environment where you can make a real difference every day.

At Arla you can find competitive salary, private medical coverage, life insurance, and other local benefits.

Shape the Future of Dairy

Arla is a global leader in the dairy industry, committed to enabling good food choices that make life better, providing people with nourishment, while taking care at every step to ensure Arla is a choice they can feel good about. If you are looking to shape the future with an ambitious global cooperative that truly cares about your growth, where everyone feels valued and empowered, and collaboration is the core of culture, Arla is a choice you can feel good about.

The application deadline is October 29th.