Tender Coordinator

Ghobash Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading organization in Dubai is seeking a dedicated Tender Manager to oversee the tender process, maintain quality management systems, and ensure timely submission of tender bids. The ideal candidate will hold a Bachelor's Degree in Pharmaceutical/Biomedical and possess 2-3 years of experience in governmental or institutional businesses. Proficiency in English and Arabic is preferred. This full-time role requires strong organizational skills, attention to detail, and effective communication abilities.

Qualifications

• Minimum of 2-3 years experience in tender/governmental/institutional businesses.
• Experience in coordinating with clients and stakeholders during tendering process.

Responsibilities

• Establish and maintain a quality management system.
• Ensure on-time receiving and submitting of tenders.
• Coordinate with supply and demand teams.
• Prepare monthly managerial reports.

Skills

Fluent in English

Fluent in Arabic

Proficient in MS Office

Education

Bachelor's Degree in Pharmaceutical/Biomedical

Job description

• Establishing documenting implementing and maintaining a quality management system and continually improve its effectiveness in accordance of the International Standard.
• Following up tender business (receiving tenders preparing quotations and submitting) supply awarded items on-time and ensure collecting due receivables.

Tender Management

• Ensure on-time receiving tenders (Governmental & private sector) and forwarding to concerned division (Pharma Consumer Medical & Veterinary).
• Assist in preparing quotations with joint working arrangement with concerned division and Finance Department to ensure submitting offers on-time.
• Prepare Tenders / costing policies and produce a work plan.
• Understand the tender process and timeline across the market and develop a time schedule plan to meet the relevant milestones on time.
• Negotiate tenders and direct purchasing opportunities with government organizations.
• Coordination management and duly submission of tender bids by the corresponding institution.
• Communicate effectively with the Clients during tendering process.
• Ensure quality and accuracy of tender process and submissions and address all tender clarifications efficiently and within the allocated time.
• Participate in tender and contract negotiation meetings and summaries discussions.
• Follow up with clients after tender submissions.
• Creation of a data base for pre-qualifications tenders clarifications and results.
• Assist Business Line Managers by seeking and evaluating relevant opportunities.
• Prepare monthly managerial reports based on the data base.
• General administrative support.

Others

• Coordinate with Supply & Demand team for the stock build for timely supply.
• Relationship Management with key institutional customers and governmental representatives.
• Follow up the supply of awarded items and keep monitoring/tracking delivery of all pending.
• Ensure collecting due receivables for tender business.

Qualifications

• Minimum of a Bachelors Degree in Pharmaceutical / Biomedical from a recognised University/Institution.

Additional Information

Skills & Professional Requirements

• Language skills Should be fluent in English and Arabic (advantage)
• Proficient in MS Office esp. Excel Power Point and Word

Experience Requirements

• 2 -3 years experience in tender/ Governmental/ institutional businesses.

Attributes and Behaviours

• Well organized and focused
• High attention to detail and good time management skills
• Excellent verbal communication skills
• Ability to prioritize work to meet deadlines
• Flexible and adaptable

Remote Work

No

Employment Type

Full-time