Strategic Executive Assistant to CEO & Group COO

Ionix International; Dubai; On-site; AED 240,000 - 360,000; Full time

Job summary

Ionix International is seeking an experienced Executive Assistant to support the CEO/Group COO in Dubai. The role involves managing schedules, communications, and complex travel arrangements while acting as a liaison across multiple countries and departments.

The ideal candidate has 7+ years in executive support, excellent organization, and strong discretion. The position requires the ability to handle confidential information and coordinate high-priority initiatives.

Qualifications

• 7+ years of experience in executive support roles.
• Experience supporting C-level executives preferred.
• Strong MS Office skills and excellence in communication.
• Experience with project management tools and varied dashboards a plus.

Responsibilities

• Manage CEO/Group COO schedules, emails, travel and client management.
• Coordinate complex calendars and protect executive time.
• Prepare agendas, minutes, and follow up on actions.
• Draft and manage communications with internal/external stakeholders.
• Organize meetings/events with logistics and venue arrangements.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder liaison

Microsoft Office

Cross-cultural communication

Problem solving

Decision making

Tools

Notion

Asana

Monday.com

Jira

Job description

Ionix International is seeking an experienced Executive Assistant to support the CEO/Group COO in Dubai. The role involves managing schedules, communications, and complex travel arrangements while acting as a liaison across multiple countries and departments.

The ideal candidate has 7+ years in executive support, excellent organization, and strong discretion. The position requires the ability to handle confidential information and coordinate high-priority initiatives.