Executive Assistant & Office Operations Lead

Nexus Group; Dubai; On-site; AED 180,000 - 260,000; Full time

Benefits offered by this job

Premium Medical Insurance

Annual Flight Allowance

Performance-Based Bonuses

Corporate Benefits

Visa Sponsorship

Job summary

Nexus Solutions in Dubai, UAE, is seeking an Executive Assistant to the CEO to provide high-level support and drive key initiatives. You will manage the CEO's calendar, coordinate executive operations, and own office, facilities, compliance, and contracts.

We value a proactive problem-solver who can bridge executive support with hands-on administration, ensuring smooth multi-region operations and strategic growth. Visa sponsorship and international travel are part of our expansion plan.

Qualifications

• Minimum 5 years of experience in dual Executive Assistant and Office Management roles supporting C-suite executives or Founders.
• International mobility: passport eligible for visa-free travel to Europe (preferred for regional office requirements).
• Facilities & legal expertise: leases, Ejari, property insurance, vendor contracts, licenses.
• Process improvement: ability to evaluate processes and implement fixes.

Responsibilities

• Own the CEO's calendar end-to-end with complex scheduling and time-zone alignment.
• Act as a strict gatekeeper protecting the CEO's focus time.
• Prepare comprehensive meeting agendas, pre-reads, and materials.
• Attend leadership meetings to capture notes, actions, and decisions.
• Drive post-meeting accountability and draft executive communications.
• Take ownership of facilities, leases, licenses, and vendor contracts.
• Coordinate cross-functional liaison and align HQ initiatives across regions.
• Plan international travel itineraries and expense reporting.

Skills

Gatekeeping

Calendar management

Executive support

Stakeholder management

Discretion

Problem solving

Communication

Diplomacy

Multi-tasking

Travel coordination

Education

Master's/MBA

Tools

Microsoft 365

Google Workspace

Asana

CRM systems

Job description

Nexus Solutions in Dubai, UAE, is seeking an Executive Assistant to the CEO to provide high-level support and drive key initiatives. You will manage the CEO's calendar, coordinate executive operations, and own office, facilities, compliance, and contracts.

We value a proactive problem-solver who can bridge executive support with hands-on administration, ensuring smooth multi-region operations and strategic growth. Visa sponsorship and international travel are part of our expansion plan.