Executive Assistant & Office Operations Lead

Nexus Group

Dubai

On-site

AED 180,000 - 260,000

Full time

14 days+

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Benefits offered by this job

Premium Medical Insurance

Annual Flight Allowance

Performance-Based Bonuses

Corporate Benefits

Visa Sponsorship

Job summary

Nexus Solutions in Dubai, UAE, is seeking an Executive Assistant to the CEO to provide high-level support and drive key initiatives. You will manage the CEO's calendar, coordinate executive operations, and own office, facilities, compliance, and contracts.

We value a proactive problem-solver who can bridge executive support with hands-on administration, ensuring smooth multi-region operations and strategic growth. Visa sponsorship and international travel are part of our expansion plan.

Qualifications

Minimum 5 years of experience in dual Executive Assistant and Office Management roles supporting C-suite executives or Founders.
International mobility: passport eligible for visa-free travel to Europe (preferred for regional office requirements).
Facilities & legal expertise: leases, Ejari, property insurance, vendor contracts, licenses.
Process improvement: ability to evaluate processes and implement fixes.

Responsibilities

Own the CEO's calendar end-to-end with complex scheduling and time-zone alignment.
Act as a strict gatekeeper protecting the CEO's focus time.
Prepare comprehensive meeting agendas, pre-reads, and materials.
Attend leadership meetings to capture notes, actions, and decisions.
Drive post-meeting accountability and draft executive communications.
Take ownership of facilities, leases, licenses, and vendor contracts.
Coordinate cross-functional liaison and align HQ initiatives across regions.
Plan international travel itineraries and expense reporting.