Executive Assistant & Events Coordinator to CEO

ITP Media Group; Dubai Emirate; On-site; AED 120,000 - 180,000; Full time

Job summary

ITP Media Group in Dubai seeks a proactive Executive Assistant to provide high-level support to the CEO, coordinate calendars, travel, and confidential matters, and contribute to live events and special projects.

The role requires excellent communication, discretion, and organisational skills, with the ability to manage competing priorities and build strong relationships with internal teams and external partners.

Qualifications

• Minimum High School Diploma / GCSE.
• 3+ years’ experience in an Executive Assistant, Personal Assistant, or similar role.
• Experience supporting senior executives and coordinating events is preferred.

Responsibilities

• Manage executive calendars, meetings, agendas, and follow-up actions.
• Coordinate travel arrangements, itineraries, expenses, and confidential documentation.
• Prepare reports, presentations, correspondence, and administrative documents.
• Manage CRM updates, records, and general business administration.
• Act as a key point of contact for internal teams and external stakeholders.
• Support planning and delivery of events, conferences, and meetings.
• Coordinate event logistics including schedules, suppliers, registrations, speakers, and attendee communications.
• Support live event delivery and liaise with technical teams to ensure smooth execution.
• Maintain event trackers, budgets, invoices, and post-event reporting.
• Conduct research and provide ad hoc support as required.

Skills

Exec support

Calendar management

Travel coordination

Event coordination

Communication

Discretion

Stakeholder liaison

Research

Education

High School Diploma / GCSE

Tools

MS Office

CRM software

Job description

ITP Media Group in Dubai seeks a proactive Executive Assistant to provide high-level support to the CEO, coordinate calendars, travel, and confidential matters, and contribute to live events and special projects.

The role requires excellent communication, discretion, and organisational skills, with the ability to manage competing priorities and build strong relationships with internal teams and external partners.