Executive Assistant to CEO | Diary, Travel & Exec Support

Offshore Recruitment Services; Dubai; On-site; AED 89,000 - 112,000; Full time

Job summary

Offshore Recruitment Services in Dubai is seeking an experienced Executive Assistant to support the CEO. You will manage the CEO’s diary and emails, prioritise engagements, prepare papers, and coordinate travel and accommodations to ensure seamless daily operations.

The role requires exceptional organisational and communication skills, discretion with confidential information, proficiency in Microsoft Office and Outlook, and the ability to work under pressure in a dynamic environment.

Qualifications

• Demonstrable experience in an administration/executive assistant/PA role in a highly pressurised environment requiring tact, judgment and discretion in handling internal and external contacts (essential).
• Experience of diary management/researching and booking of travel and accommodation (essential).
• Experience of successfully working with senior management (essential).

Responsibilities

• Manage and maintain the CEO’s diary and email account.
• Filter emails, highlight urgent correspondence and print attachments.
• Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc. and troubleshooting problems.
• Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
• Schedule on behalf of the CEO meetings between him and his direct reports and the committees and groups to which he is a member.
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the CEO match his requirements.
• Filter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate.
• Manage the process of calling for briefing on behalf of the CEO from start to finish to ensure that he is fully prepared for all engagements.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO.
• Prepare correspondence on behalf of the CEO, including the drafting of general replies.
• Minute general meetings as required and complete research on behalf of the CEO.
• Keep and retrieve files.
• Ensure guests meeting with the CEO are well taken care of.
• Provide a service that is in line with the CEO’s work habits and preferences.

Skills

Organisational skills

Communication skills

Discretion

Multitasking

Ability to work under pressure

Tools

Outlook

Word

Excel

PowerPoint

Job description

Offshore Recruitment Services in Dubai is seeking an experienced Executive Assistant to support the CEO. You will manage the CEO’s diary and emails, prioritise engagements, prepare papers, and coordinate travel and accommodations to ensure seamless daily operations.

The role requires exceptional organisational and communication skills, discretion with confidential information, proficiency in Microsoft Office and Outlook, and the ability to work under pressure in a dynamic environment.