Dubai-Based Executive Assistant & CEO Strategy Partner

Ingot; Dubai; On-site; AED 201,000 - 335,000; Full time

Job summary

INGOT in Dubai seeks a proactive Personal Assistant to provide trusted executive support to the CEO across two brands. You will manage calendars, coordinate international travel, and prepare briefing materials with discretion and professionalism.

The role requires strong English communication, high organization, and the ability to handle confidential information, often outside standard hours, in a fast-paced environment.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• 3+ years as an Executive/Personal Assistant to C-suite leaders.
• Excellent written and spoken English with professional correspondence.
• Strong problem-solving and proactive planning to anticipate needs.
• Outstanding organizational and time-management skills across priorities.
• Ability to handle confidential information with discretion.
• Willingness to work beyond standard hours when required.

Responsibilities

• Manage the CEO’s calendar and priorities across two brands.
• Coordinate meetings, travel, and cross-functional priorities.
• Prepare, review, and consolidate board packs and briefing docs.
• Draft and manage correspondence with confidentiality and judgement.
• Attend meetings, take minutes, and follow up on actions.
• Coordinate domestic and international travel logistics including visas.
• Track KPIs, accounts, milestones, licensing, and risks proactively.
• Conduct research and prepare summaries to support decisions.
• Represent the CEO professionally with internal and external partners.
• Maintain strict confidentiality of sensitive information.

Skills

Executive Support

Calendar Management

Travel Coordination

Stakeholder Management

Discretion & Confidentiality

Education

Bachelor's degree in Business Administration

Tools

AI Tools

Job description

INGOT in Dubai seeks a proactive Personal Assistant to provide trusted executive support to the CEO across two brands. You will manage calendars, coordinate international travel, and prepare briefing materials with discretion and professionalism.

The role requires strong English communication, high organization, and the ability to handle confidential information, often outside standard hours, in a fast-paced environment.