Site Document Controller & Compliance Lead

AECOM; Abu Dhabi; On-site; AED 89,000 - 134,000; Full time

Job summary

AECOM in Abu Dhabi seeks a detail-oriented Document Controller to oversee on-site documentation, ensure regulatory compliance, and maintain accurate records across project teams.

You will supervise document workflows, implement control systems (Aconex), coordinate with contractors and stakeholders, and train site personnel on proper documentation procedures to prevent non-compliance and delays.

Qualifications

• Proven experience as a Document Controller or in a similar document management role.
• Demonstrated supervisory or coordination experience managing documentation teams or processes.
• Strong proficiency with document management systems and software.
• Excellent organizational and time management skills with the ability to prioritize multiple tasks.
• Meticulous attention to detail and commitment to accuracy in record-keeping.
• Solid understanding of compliance requirements and regulatory standards in construction or engineering projects.
• Knowledge of UAE and Abu Dhabi-specific documentation and compliance requirements (preferred).
• Proficiency in Aconex

Responsibilities

• Supervise and manage all site-based documentation processes, ensuring accuracy, completeness, and timely submission
• Maintain comprehensive document control systems and filing structures in compliance with organizational and regulatory standards
• Coordinate with project teams, contractors, and stakeholders to collect, review, and process site documentation
• Ensure all project documents are properly indexed, archived, and retrievable for audit and compliance purposes
• Monitor document workflows and identify opportunities to improve efficiency and reduce delays
• Conduct regular audits of documentation practices to verify adherence to established protocols and quality standards
• Prepare and maintain documentation reports, logs, and status updates for management review
• Liaise with relevant authorities and external parties regarding documentation requirements specific to Abu Dhabi and UAE regulations
• Train and guide site personnel on proper documentation procedures and best practices
• Identify and resolve documentation discrepancies or non-compliance issues promptlyMaintain confidentiality and security of sensitive project documents and information

Skills

Document control

Supervision

Regulatory compliance

Organizational skills

Attention to detail

Aconex

Tools

Aconex

Job description

AECOM in Abu Dhabi seeks a detail-oriented Document Controller to oversee on-site documentation, ensure regulatory compliance, and maintain accurate records across project teams.

You will supervise document workflows, implement control systems (Aconex), coordinate with contractors and stakeholders, and train site personnel on proper documentation procedures to prevent non-compliance and delays.