Document Controller - Site Records Management

AECOM Middle East Ltd; Abu Dhabi Emirate; On-site; AED 89,000 - 134,000; Full time

Job summary

Document Controller - Site Records Management in Abu Dhabi Emirate, United Arab Emirates is a Construction opportunity for an organized documentation professional experienced in Aconex, project records, compliance documentation and site information control.

AECOM is hiring a Document Controller to supervise documentation workflows, maintain reliable project records and coordinate information between contractors, project teams and stakeholders throughout construction execution.

Qualifications

• Experience with document control on site projects.

Responsibilities

• Supervise site-based document control activities and maintain accuracy across incoming, outgoing and internally generated project records.
• Administer project documentation through Aconex and other approved document management systems.
• Monitor document workflows, outstanding submissions and approval status to identify potential delays.
• Coordinate with consultants, contractors, project teams and stakeholders to collect and process required documentation.
• Maintain structured document control systems, registers and filing arrangements for efficient retrieval.

Skills

Aconex

Document control

Electronic document management systems

Site records management

Document indexing

Document numbering

Revision control

Document archiving

Records retrieval

Audit documentation

Workflow monitoring

Information security

Project information management

Consultant coordination

Submission tracking

Approval tracking

Job description

Document Controller - Site Records Management Job Snapshot

Role: Document Controller - Site Records Management

Location: Abu Dhabi Emirate, United Arab Emirates

Industry: Construction

Function: Filing-Records Management

Experience: Proven site document control experience

Job Type: Full-time

Job Details

Country: United Arab Emirates

City: Abu Dhabi Emirate

Industry: Construction

Function: Filing-Records Management

Salary: 8000-12000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.

Gender: Any

Candidate Nationality: Any

Job Type: Full-time

Position Overview

Document Controller - Site Records Management in Abu Dhabi Emirate, United Arab Emirates is a Construction opportunity for an organized documentation professional experienced in Aconex, project records, compliance documentation and site information control. AECOM is hiring a Document Controller to supervise documentation workflows, maintain reliable project records and coordinate information between contractors, project teams and stakeholders throughout construction execution.

Role Context

This position provides operational control over the documentation generated and exchanged during project delivery. The Document Controller will organize site records, supervise document processing and maintain a traceable information structure that allows project teams to locate approved documentation efficiently. Reliable document management also supports audits, regulatory compliance and timely construction decisions. The role therefore requires more than filing records; it involves monitoring workflows, resolving documentation gaps, maintaining information security and helping site personnel follow consistent document control procedures.

Key Responsibilities

• Supervise site-based document control activities and maintain accuracy across incoming, outgoing and internally generated project records.
• Manage document submissions and ensure required information is processed within established project timelines.
• Maintain structured document control systems, registers and filing arrangements that support efficient information retrieval.
• Coordinate with consultants, contractors, project teams and other stakeholders to collect and process required documentation.
• Register, classify and index project records using established naming and document numbering conventions.
• Administer project documentation through Aconex and other approved document management systems.
• Monitor document workflows, outstanding submissions and approval status to identify potential delays.
• Ensure current and approved project information is available to authorized site personnel when required.
• Maintain controlled archives for drawings, reports, correspondence, approvals, transmittals and other project documentation.
• Conduct routine documentation audits and identify missing records, incorrect classifications and departures from established procedures.
• Prepare document control logs, progress summaries and status reports for management review.
• Resolve discrepancies in coordination with the teams responsible for originating or approving project information.
• Liaise with relevant external parties regarding documentation requirements associated with Abu Dhabi and UAE regulations.
• Guide site personnel in correct document handling, filing, submission and retrieval procedures.
• Maintain appropriate confidentiality and access controls for commercially or technically sensitive project information.
• Review existing documentation processes and recommend improvements that strengthen traceability and reduce processing delays.
• Support audit and compliance requirements by maintaining complete and readily retrievable project records.

Ideal Profile

The preferred candidate will have established experience as a Document Controller or in a closely related document management position, preferably within construction, engineering or another project-based site environment. Previous responsibility for coordinating documentation processes or supervising document control activities is important. The candidate should understand how project information moves between consultants, contractors, site teams and other stakeholders and be able to maintain control when multiple submissions and priorities are active simultaneously. Strong proficiency in Aconex is required, together with practical knowledge of electronic document management systems, indexing, filing, revision control and project record administration. Knowledge of construction or engineering compliance documentation is valuable, while familiarity with Abu Dhabi and wider UAE documentation requirements will be advantageous. Accuracy, confidentiality and the ability to organize large volumes of project information are essential for the position.

Skills Set

• Aconex
• Document control
• Electronic document management systems
• Construction documentation
• Site records management
• Document registers
• Document indexing
• Document classification
• Revision control
• Document numbering
• Project filing systems
• Document archiving
• Records retrieval
• Document transmittals
• Submission tracking
• Approval tracking
• Audit documentation
• Compliance records
• Document status reporting
• Information security
• Contractor documentation
• Consultant coordination
• Workflow monitoring
• Records auditing
• Documentation discrepancy resolution
• Project information management

Why Join Us

Accurate project information is fundamental to controlled construction delivery, regulatory compliance and effective coordination between multidisciplinary teams. This Abu Dhabi position gives an experienced Document Controller responsibility for maintaining that information framework within an active project environment. The role provides valuable exposure to structured international project procedures, Aconex-based information management and complex engineering documentation. Experience gained in this environment can support progression toward senior document control, project information management and broader construction administration responsibilities.

About the Company

AECOM is a global infrastructure consulting firm delivering planning, engineering, design and construction management services across buildings, transportation, water, environment and energy. Its multidisciplinary teams support major public- and private-sector developments through coordinated project delivery, technical expertise and structured information management practices.