Document Controller Site Supervision

AECOM

Abu Dhabi

On-site

AED 89,000 - 134,000

Full time

4 days ago

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Job summary

AECOM in Abu Dhabi seeks a detail-oriented Document Controller to oversee on-site documentation, ensure regulatory compliance, and maintain accurate records across project teams.

You will supervise document workflows, implement control systems (Aconex), coordinate with contractors and stakeholders, and train site personnel on proper documentation procedures to prevent non-compliance and delays.

Qualifications

Proven experience as a Document Controller or in a similar document management role.
Demonstrated supervisory or coordination experience managing documentation teams or processes.
Strong proficiency with document management systems and software.
Excellent organizational and time management skills with the ability to prioritize multiple tasks.
Meticulous attention to detail and commitment to accuracy in record-keeping.
Solid understanding of compliance requirements and regulatory standards in construction or engineering projects.
Knowledge of UAE and Abu Dhabi-specific documentation and compliance requirements (preferred).
Proficiency in Aconex

Responsibilities

Supervise and manage all site-based documentation processes, ensuring accuracy, completeness, and timely submission
Maintain comprehensive document control systems and filing structures in compliance with organizational and regulatory standards
Coordinate with project teams, contractors, and stakeholders to collect, review, and process site documentation
Ensure all project documents are properly indexed, archived, and retrievable for audit and compliance purposes
Monitor document workflows and identify opportunities to improve efficiency and reduce delays
Conduct regular audits of documentation practices to verify adherence to established protocols and quality standards
Prepare and maintain documentation reports, logs, and status updates for management review
Liaise with relevant authorities and external parties regarding documentation requirements specific to Abu Dhabi and UAE regulations
Train and guide site personnel on proper documentation procedures and best practices
Identify and resolve documentation discrepancies or non-compliance issues promptlyMaintain confidentiality and security of sensitive project documents and information

Skills

Document control

Supervision

Regulatory compliance

Organizational skills

Attention to detail

Aconex

Tools

Aconex

Job description

Job Description:

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

We are seeking a detail-oriented and organized Document Controller to join our team in Abu Dhabi, United Arab Emirates. In this role, you will oversee all documentation processes on-site, ensuring compliance with regulatory requirements and organizational standards. You will supervise documentation activities, maintain accurate records, and coordinate with site teams to ensure seamless document management throughout project execution.

Supervise and manage all site-based documentation processes, ensuring accuracy, completeness, and timely submission
Maintain comprehensive document control systems and filing structures in compliance with organizational and regulatory standards
Coordinate with project teams, contractors, and stakeholders to collect, review, and process site documentation
Ensure all project documents are properly indexed, archived, and retrievable for audit and compliance purposes
Monitor document workflows and identify opportunities to improve efficiency and reduce delays
Conduct regular audits of documentation practices to verify adherence to established protocols and quality standards
Prepare and maintain documentation reports, logs, and status updates for management review
Liaise with relevant authorities and external parties regarding documentation requirements specific to Abu Dhabi and UAE regulations
Train and guide site personnel on proper documentation procedures and best practices
Identify and resolve documentation discrepancies or non-compliance issues promptlyMaintain confidentiality and security of sensitive project documents and information

Qualifications

Proven experience as a Document Controller or in a similar document management role, preferably in a site-based environment
Demonstrated supervisory or coordination experience managing documentation teams or processes
Strong proficiency with document management systems and software
Excellent organizational and time management skills with the ability to prioritize multiple tasks
Meticulous attention to detail and commitment to accuracy in record-keeping
Solid understanding of compliance requirements and regulatory standards in construction or engineering projects
Knowledge of UAE and Abu Dhabi-specific documentation and compliance requirements (preferred)
Proficiency in Aconex

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options,well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer

We believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

Additional Details