Document Controller - Site Documentation

AECOM Middle East Ltd; Abu Dhabi Emirate; On-site; AED 78,000 - 112,000; Full time

Job summary

AECOM Middle East Ltd. in Abu Dhabi Emirate is seeking an experienced Document Controller to manage site documentation, implement structured filing, and ensure controlled project information across construction activities.

You will administer document workflows using Aconex, maintain accurate registers, support regulatory compliance, and enable site teams to access current, approved documents while safeguarding confidentiality on major projects.

Qualifications

• Proven document control experience on site projects.
• Strong English communication skills and attention to detail.
• Experience with project documentation platforms (Aconex) and filing systems.

Responsibilities

• Manage daily site documentation activities and ensure records are complete and timely.
• Establish and maintain electronic and physical filing systems.
• Receive, register, review, process and distribute documentation between project teams and external stakeholders.
• Maintain document registers and ensure files are retrievable and properly indexed.
• Control revisions and ensure access to current approved documents.
• Administer document workflows using Aconex or similar platforms.
• Prepare status reports and logs for management reviews.
• Archive completed records per retention rules and project procedures.

Skills

Aconex

Document control systems

Electronic document management

Site documentation

Project document registers

Document indexing

Document classification

Revision control

Records management

Filing systems

Document archiving

Document retrieval

Document transmittals

Project correspondence

Audit documentation

Compliance records

Document status reporting

Workflow monitoring

Microsoft Word

Microsoft Excel

Microsoft Outlook

Contractor coordination

Stakeholder communication

Confidential records management

Document quality checks

Information traceability

Job description

Job Snapshot

Document Controller - Site Documentation Job Snapshot Role: Document Controller - Site Documentation Location: Abu Dhabi Emirate, United Arab Emirates Industry: Construction Function: Filing-Records Management Experience: Proven document control experience Job Type: Full-time

Position Overview

Document Controller - Site Documentation in Abu Dhabi Emirate, United Arab Emirates is a Construction opportunity for an experienced documentation professional skilled in site records, Aconex, filing systems and controlled project information. AECOM is hiring a detail-focused Document Controller to manage document workflows, maintain accurate project records, support regulatory compliance and ensure site teams can access current and properly controlled information throughout project delivery.

Job Details

Country: United Arab Emirates City: Abu Dhabi Emirate Industry: Construction Function: Filing-Records Management Salary: 7000-10000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer. Gender: Any Candidate Nationality: Any Job Type: Full-time

Role Context

The Document Controller is responsible for maintaining an organized and reliable flow of technical, administrative and project documentation across an active site environment. The role supports construction delivery by ensuring drawings, correspondence, reports, approvals and other records are properly received, indexed, distributed, updated and archived. Accurate document control reduces the risk of teams working from outdated information, strengthens audit readiness and improves coordination between consultants, contractors and project stakeholders. The position also contributes to continuous improvement by identifying workflow delays, correcting documentation discrepancies and promoting consistent use of established systems.

Key Responsibilities

• Manage daily site documentation activities and ensure project records are complete, accurate and submitted within required timelines.
• Establish and maintain structured electronic and physical filing systems in accordance with project and organizational requirements.
• Receive, register, review, process and distribute documentation between project teams, contractors and external stakeholders.
• Maintain document registers and ensure files are properly indexed, classified and retrievable.
• Control revisions and help ensure site personnel have access to current approved documents.
• Administer document workflows using Aconex or similar project documentation platforms.
• Track outstanding documentation and follow up with responsible parties to prevent delays.
• Prepare document status reports, logs and summaries for management and project reviews.
• Archive completed records in accordance with retention requirements and project procedures.
• Conduct periodic reviews of filing and document control practices to identify missing, duplicated or incorrectly stored information.
• Investigate discrepancies and resolve document control issues with relevant project participants.
• Support compliance with Abu Dhabi and UAE documentation requirements where applicable.
• Coordinate with authorities and external parties when project records or formal submissions are required.
• Protect confidential and sensitive project information through appropriate access and handling controls.
• Assist site personnel with document control procedures, naming conventions, filing standards and system usage.
• Monitor workflow performance and recommend practical improvements that reduce processing time and improve document traceability.
• Maintain accurate audit trails for submissions, transmittals, correspondence and document revisions.

Ideal Profile

The preferred candidate will have previous experience as a Document Controller or within a comparable project documentation position, ideally supporting construction, engineering or site-based operations. Strong working knowledge of Aconex or a similar electronic document management platform is important. The candidate should also be proficient in Microsoft Word, Excel and Outlook and comfortable managing large volumes of project information with consistent accuracy. A good understanding of document numbering, indexing, classification, filing structures, revision control and archival processes is required. Strong English communication skills are essential for coordinating documentation with multidisciplinary project teams and external stakeholders. The role suits a highly organized professional who can manage competing priorities, maintain confidentiality and identify documentation problems before they disrupt project delivery.

Skills Set

• Aconex
• Document control systems
• Electronic document management
• Site documentation
• Project document registers
• Document indexing
• Document classification
• Revision control
• Records management
• Filing systems
• Document archiving
• Document retrieval
• Document transmittals
• Project correspondence
• Audit documentation
• Compliance records
• Document status reporting
• Workflow monitoring
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Contractor coordination
• Stakeholder communication
• Confidential records management
• Document quality checks
• Information traceability

Why Join Us

Large construction and engineering projects depend on accurate, accessible and controlled information, making experienced document control professionals an essential part of project delivery. This Abu Dhabi opportunity provides direct exposure to multidisciplinary site operations where effective records management supports quality, compliance and timely decision-making. AECOM offers the chance to work within structured international project environments while developing deeper expertise in digital document management, engineering information systems and large-scale construction administration. The experience can support future progression into senior document control, information management or project administration roles.

About the Company

AECOM is a global infrastructure consulting firm providing engineering, design, planning and construction management services across buildings, transportation, water, environment and energy. Its multidisciplinary teams support complex public- and private-sector projects through coordinated technical delivery, digital systems and structured project management practices.