Site Admin & Document Controller

Ghobash Group; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in the oil and gas industry is seeking a Site Administrator to manage site documentation, handle HR functions, and ensure compliance with industry regulations. The ideal candidate should have a Bachelor's degree and 3-5 years of experience in site administration, preferably within oil and gas projects. Proficiency in MS Office and logistics management is required. The position is full-time and based in Abu Dhabi, UAE.

Qualifications

• 3-5 years of experience in site administration, preferably in oil & gas projects.
• Strong knowledge of site operations, documentation, and compliance requirements.
• Experience in managing transportation, freight forwarding, and customs clearance.

Responsibilities

• Manage and maintain site documentation including permits, approvals, and reports.
• Coordinate with project managers, contractors, and other stakeholders for smooth operations.
• Ensure compliance with company policies and site regulations.

Skills

Logistics management

Communication skills

Organizational skills

Problem-solving skills

Proficiency in MS Office

Education

Bachelor's degree or equivalent

Tools

Site management software

Job description

Responsibilities

• Manage and maintain site documentation including permits, approvals and reports.
• Handle administrative tasks such as employee records, timekeeping and payroll coordination.
• Ensure compliance with company policies, site regulations and safety standards.
• Coordinate with project managers, contractors and other stakeholders for smooth operations.
• Oversee accommodation, transport and welfare arrangements for site staff.
• Assist in procurement and inventory management for office supplies and site needs.
• Prepare reports, meeting minutes and other required documentation.
• Address employee concerns and support HR functions related to the site.
• Plan, coordinate and manage logistics for materials, equipment and workforce.
• Ensure timely delivery of construction materials and equipment to the site.
• Liaise with suppliers, transport companies and site personnel for smooth operations.
• Maintain accurate records of inventory, shipments and deliveries.
• Coordinate transport, accommodation and site access for workers and visitors.
• Ensure compliance with safety, customs and site‑specific logistics regulations.
• Handle emergency logistics requirements and troubleshoot delays.
• Work closely with procurement, warehouse and project teams to optimize supply chain operations.

Qualifications

• Bachelor's degree or equivalent experience in administration or a related field.
• Minimum 3‑5 years of experience in site administration, preferably in oil & gas projects.

Additional Information

• Strong knowledge of site operations, documentation and compliance requirements.
• Proficiency in MS Office (Excel, Word, Outlook) and site management software.
• Excellent communication and organizational skills.
• Ability to work in a remote location with challenging site conditions.
• Strong knowledge of logistics, warehousing and material handling.
• Experience in managing transportation, freight forwarding and customs clearance.
• Proficiency in logistics software and MS Office.
• Excellent problem‑solving and communication skills.
• Ability to work under pressure in remote site conditions.

Remote Work

No

Employment Type

Full‑time