Senior Executive Assistant to C‑Suite | AI‑Driven Efficiency

Arada; Dubai; On-site; AED 240,000 - 400,000; Full time

Job summary

Arada is seeking an exceptionally organized Executive Assistant to support our CEO and senior leadership in Dubai. You will manage calendars, coordinate complex meetings, travel, and documentation with discretion and efficiency.

Proficiency in AI-enabled productivity tools and Microsoft 365 is essential, along with outstanding communication and stakeholder management skills. A Bachelor's degree or equivalent experience is preferred, and a UAE driving license is required.

Qualifications

• Minimum 10 years’ experience as an Executive Assistant, Personal Assistant, or senior administrative professional supporting C‑suite or senior executives.
• Experience supporting a CEO, C‑suite executive, Group Executive, Board, or senior leadership team is strongly preferred.
• Experience working in a complex corporate environment with exposure to senior‑level stakeholder management, confidential information, governance, and business‑critical activities.
• Advanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, OneNote, SharePoint, and approved AI productivity tools such as Microsoft Copilot or equivalent.
• Experience with travel booking, expense management, and digital workflow systems.

Responsibilities

• Manage the executive’s calendar end‑to‑end, prioritizing meetings, resolving conflicts, protecting focus time, and ensuring alignment with key business priorities.
• Coordinate complex internal and external meetings, including senior leadership meetings, board‑related sessions, strategic discussions, external stakeholder engagements, and business reviews.
• Use approved AI tools to summarize meetings, extract action items, draft routine communications, organize information, and improve the speed and quality of administrative outputs.
• Prepare agendas, briefing packs, presentations, minutes, action trackers, and follow‑up communications with accuracy, discretion, and attention to deadlines.
• Act as a professional first point of contact for senior leaders, board members, external partners, advisors, and internal stakeholders.
• Manage confidential correspondence, documents, approvals, travel, expenses, purchase requests, and administrative workflows.
• Leverage AI‑enabled calendar, email, task management, transcription, and productivity tools to streamline recurring processes and improve executive efficiency.
• Support the executive in using AI tools for leadership productivity, including summarizing long documents, preparing talking points, comparing information, organizing data, and identifying follow‑up actions.
• Track key deliverables and commitments across multiple business workstreams, proactively escalating risks, delays, and dependencies where required.
• Support the coordination of key business and governance calendars, ensuring important milestones, meetings, deadlines, and deliverables are effectively planned and tracked.
• Maintain highly organized digital filing systems, ensuring documents are accurate, version‑controlled, easy to retrieve, and managed in line with confidentiality requirements.
• Use strong judgement to filter requests, anticipate needs, and ensure the executive is fully prepared for meetings, decisions, and stakeholder engagements.
• Provide wider administrative and coordination support to the executive’s leadership network as required.

Skills

Executive support

Calendar management

Travel planning

Confidential handling

Stakeholder management

AI productivity tools

Microsoft 365

Education

Bachelor's degree or equivalent

Tools

Microsoft Copilot

Outlook

Teams

SharePoint

Job description

Arada is seeking an exceptionally organized Executive Assistant to support our CEO and senior leadership in Dubai. You will manage calendars, coordinate complex meetings, travel, and documentation with discretion and efficiency.

Proficiency in AI-enabled productivity tools and Microsoft 365 is essential, along with outstanding communication and stakeholder management skills. A Bachelor's degree or equivalent experience is preferred, and a UAE driving license is required.